Accounting software – ERP Software – The Difference

difference between accounting software and accounting ERP

Businesses dealing with large volumes of financial or operational data often turn to customized software solutions to enhance their management strategies. Two of the most essential tools in this regard are Enterprise Resource Planning (ERP) and accounting software. While both play a vital role in streamlining and simplifying key processes, they are frequently used interchangeably. However, the primary distinctions between ERP and accounting software lie in their scope and scale. Understanding these differences is crucial for selecting the right solution for your business.

In this blog, we will explore the key differences between ERP and accounting systems, highlight the essential criteria to consider when selecting an ERP system, and discuss the benefits that come with integrating ERP with accounting systems for businesses.

Accounting Software Overview

Accounting software is mainly designed to help accountants and record-keepers track and report an organization’s financial transactions. It offers an automated reporting system that streamlines processes, saving time, reducing accounting costs, and freeing up office space. By eliminating the need for physical binders, accounting software enables professionals to conduct audits more efficiently and stay organized in a simplified way.

Accounting software is designed to offer greater visibility into your business’s profits and losses while also generating relevant reports to support informed decision-making.

Simplicity: Accounting software focuses solely on financial management, making it easier to implement and use. Its streamlined functionality ensures that users can quickly handle financial tasks without the complexity of additional features found in broader systems.

Cost-Effective: Accounting software is generally more affordable for small businesses with limited accounting needs. Its simpler scope and functionality make it a cost-effective solution for businesses that primarily require basic financial tracking and reporting.

Efficiency: Accounting software automates routine accounting tasks, enhancing accuracy and minimizing manual errors. Streamlining processes such as data entry and calculations helps ensure more reliable financial reporting and saves valuable time.

ERP Overview

Enterprise Resource Planning (ERP) software differs from accounting software because it offers a comprehensive, integrated solution for businesses. In addition to providing all the functionalities of accounting software, ERP allows companies to manage inventory, customer relationship management (CRM), human resources, marketing, and other business operations through a single application. 

As a result, ERP provides a comprehensive view of operations, helping businesses make informed decisions based on a complete understanding of their performance.

Streamlined Operations: ERP software offers a unified platform that enhances communication and coordination between departments. Centralizing data and processes allows teams to collaborate more effectively.

Scalability: ERP software is ideal for growing businesses that require more than just financial management. As these businesses expand, they need a solution that can integrate various functions, such as inventory, HR, and customer relations, into one cohesive system, streamlining operations and supporting further growth.

Real-Time Insights: ERP software provides a comprehensive view of business performance, enabling data-driven decision-making. Consolidating information from various departments gives leaders and managers real-time insights.

Improved Reporting: ERP software facilitates advanced financial reporting and forecasting across multiple departments. Consolidating data from various areas of the business enables more accurate financial analysis, helping organizations predict trends.

Industry Applications of ERP and Accounting Software

ERP and accounting software play critical roles across various industries, providing customized solutions to address specific operational and financial requirements. Here’s an overview of how they are applied in different sectors:

Financial Services

ERP: In banking and financial institutions, ERP and accounting software are used for compliance management, risk assessment, and automating workflows.

Accounting Software: In accounting and finance, software primarily focuses on generating detailed financial reports, ensuring tax compliance, and managing transactions. 

Logistics and Supply Chain

ERP: In logistics and supply chain management, ERP and accounting software optimize transportation management, inventory control, and real-time tracking of goods. 

Accounting Software: In logistics and supply chain management, ERP and accounting software track expenses related to transportation, warehousing, and overall operational costs.

Healthcare

ERP: In healthcare, ERP and accounting software streamline patient records, billing, supply chain logistics for medical equipment, and regulatory compliance. 

Accounting Software: In healthcare, accounting software handles billing cycles, insurance claims, and financial reporting for healthcare providers. 

Retail and eCommerce

ERP: In retail and manufacturing, ERP software manages inventory levels, customer orders, and warehouse operations. It also integrates with Customer Relationship Management (CRM) systems to enhance sales and marketing efforts.

Accounting Software: In retail operations, accounting software supports tracking sales revenue, payment reconciliation, and tax calculations. These systems simplify the management of daily transactions, ensure accurate revenue reporting, and streamline payment processes.

Construction and Real Estate

ERP: In project management, ERP software tracks project timelines, resource allocation, contract management, and compliance requirements. 

Accounting Software: In project management, ERP software manages project budgets, payroll, and expense tracking to ensure cost-effective operations. 

Key Differences Between Accounting Software and ERP Software

Feature Accounting Software ERP Software
Primary Focus Financial transactions, compliance, and reporting Integrated business operations across various departments
Functionality Core accounting tasks such as GL, AP, AR, and reporting Broad functionality covering finance, HR, CRM, supply chain, etc.
Scope Limited to financial management Covers multiple areas of business beyond accounting
Integration Typically, standalone or with basic integration Seamlessly integrates with various business functions
User Base Finance and accounting teams Various departments, including finance, operations, HR, and more
Customization Limited customization for financial needs High customization to fit specific industry or business requirements

Which Solution Is Right For Your Business?

Choosing between accounting software and ERP software largely depends on the size, complexity, and growth stage of your business. If you’re just starting out or running a small operation with relatively simple financial needs, accounting software provides the essential features you need without overwhelming your team. It’s a cost-effective and straightforward solution for managing basic financial tasks, allowing your business to operate efficiently without unnecessary complexity.

However, ERP software is the ideal choice if you’re managing a larger, more complex operation where multiple departments need to be integrated into a single system. It streamlines processes across various functions, such as finance, inventory, HR, and customer relations, into one cohesive platform, improving collaboration, efficiency, and data-driven decision-making as your business grows.

Why Choose Bista Solutions?

At Bista Solutions, we specialize in delivering customized ERP solutions tailored to the unique needs of your business. Our team of experts will guide you through the implementation of an ERP system that integrates seamlessly with your accounting, inventory, HR, and other business functions. This ensures that your operations are streamlined, boosting efficiency and enabling you to focus on growth and success.

Contact us today for a free consultation, and let’s take your business to the next level with the right software!

POS Systems and Point of Sale Software in OpenERP

OpenERP POS helps you with one of the easiest-to-use and fully customizable Point of Sale systems and POS software to meet the specific needs of Retail stores or other businesses. OpenERP Point of Sale system and POS software offers you the most extensive and widely used Open-source ERP software integrated.,

We at Bista solutions being the official partners of OpenERP in the USA and Asia provide you with our OpenERP customization services and POS installation services. With a big development team in India specializing in OpenERP programming, we provide you with various services for the successful development and implementation of OpenERP across the globe.

OpenERP touch screen Point of sales allows you to have proper management of your sales very quickly. Some of the most important features of OpenERP POS – Point of sale software are given below :

  • Web-based software which means that there is no need for any deployment of any software on different sales shops. The other advantage of using OpenERP point of Sale is that it is Open source in nature which removes the licensing cost from your budget.
  • Another advantage of using OpenERP POS is that OpenERP is a complete ERP software based on Modular architecture it allows you to handle various departments of your organization such as warehousing, manufacturing, purchases, Accounting, etc.
  • OpenERP POS also allows you to work without internet connectivity – which means that if you are unable to find your internet connectivity you can continue working and after internet connectivity is available all the previous data will be synched easily.
  • OpenERP POS – Point of sale is easy to use easy to deploy and quick in speed. These features help you because it even doesn’t require training for the users and in any industry where POS is used the quickness is any POS plays an important role because of lot many order comes at a time.
  • OpenERP point of Sales also allows you to integrate with a Barcode scanner which further eases your work

For OpenERP implementation & customization services please mail us at sales@bistasolutions.com

For more videos and screenshots kindly visit – www.bistasolutions.com

Configuation of Advance Manufacturing in OpenERP

“This video is a part of a series of videos showing how OpenERP can be used for management of Advanced Manufacturing and the related costing. This video shows the various configurations which need to be setup for Manufacturing operations. It illustrates the setup of Work Center, Operation, Routing & Bill of Materials.

For more videos on OpenERP kindly visit our website – www.bistasolutions.com – Official partners of OpenERP

OpenERP – Serial number tracking and its traceability

For more videos on OpenERP visit our website www.bistasolutions.com

“This video show how Serial numbers are generated and allocated to components. This also show how the components of a manufactured Product can be tracked using Serial numbers. The traceability option in OpenERP lets you identify which components were used in the Manufacture of a particula Product”

Vtiger CRM Implementation Training & Tutorials

vTiger one of the leading and widely used Open source crm software, implemented by Big and Small organization across the globe. Today due to the It Budget tight allocation your orgnization might not be able to spend more on the customizing vTiger CRM. Bista solutions vTiger training and Support Program helps you to learns vTiger CRM implementation within your organization.

Our effective vTiger effective training program enables your entire team to have powerful learning of vTiger CRM which can helps you to remove the burden of vendor lock in and can save your cost. Below is the course curriculum for vTiger CRM Training :

Day 1:

1) Introduction to Vtiger CRM

2) Overview of modules in vtiger

3) Creating Users in vtiger

4) Creating Roles and profiles in vtiger

5) Exercise

Day 2:

1) Configuring emails in vtiger

2) Adding filters in modules

3) Import and export records in modules

4) Exercise

Day 3:

1) Introduction & Overview of Vtiger CRM File Location and DB Architecture

2) UI-types Overview

3) Creating New Module with different UI-Types

4) Exercise

Day 4:

1) Adding Fields in Existing Module using API

2) Adding Blocks in Existing Module using API

3) One-one relationship between Modules

4) Exercise

Day 5:

1) One-many relationship between modules

2) Creating after-save and before-save event

3) Invoke custom function after save

4) Importing and exporting custom modules

5) Exercise

Day 6:

1) Creating reports in vtiger

2) Writing JavaScript

3) Exercise

Day 7:

1) Writing AJAX in vtiger

2) Overview of TCPDF/Fpdf for creating custom PDFs

3) Adding Links in the right panel

4) Exercise

Day 8:

1) Overview of Smarty

2) Editing Smarty templates (Add New buttons)

3) Creating Custom UI-type

4) Exercise

Day 9:

1) Introduction to web services

2) Integrating Joomla with Vtiger

3) Exercise

Day 10:

1) Project Homework

Note:

1. This Training is a part of Corporate Training to Companies who would like to learn on vTiger System Implementation and not for individual.

2. Other supporting Materials such as Training Guide and Videos will be provided.

3. Client can opt for further training support incase of further guidance.

4. Costing and other Details for Training will be discuss on further discussion – mail us at sales@bistasolutions.com or visit www.bistasolutions.com for more information.

5. Training can be online or onsite depending on the client to choose.

Bista Solutions Implemented and Customized OpenERP for Online Merchant – La Ruche Aux Lots in France

ERP software customization

Bista Solutions is an official partner of OpenERP, a leading open source ERP.  BistaSolutions has created a custom module to integrate OpenERP with eBay. This eBay integration, Magento connector and Magento website were implemented with OpenERP to come up with a unique fully integrated Ecommerce solution for La Ruche Aux Lots of France. Bista Solutions is an official partner of OpenERP, a leading open source ERP. BistaSolutions has created a custom module to integrate OpenERP with eBay. This eBay integration, Magento connector and Magento website were implemented with OpenERP to come up with a unique fully integrated Ecommerce solution for La Ruche Aux Lots of France.

La Ruche Aux Lots based in France is a one stop shop for all your beads and jewellery related accessories. It provides a largest range of  best beads and materials with affordable pricing.

Great Solution! This integration by Bista solutions is sober and efficient, indeed, thanks to this solution I can import my catalog and all orders placed on my eBay store “La Ruche Aux Lots” and to handle these in OpenERP, as well the software allows me to manage my inventory and keep stock levels synchronized with eBay, to manage purchases and sales. Another important point, the accounting records are done automatically and properly”.

Entrepreneur, Founder of La Ruche Aux Lots – Hatim Rahoui

Challenges :

* Company required affordable, agile solution to survive and thrive in industry with fierce competition and thin margins
* Order processing required manual typing and retyping customer information, slowing sales processes and risking errors. Lack of analysis and reporting.
* Maintaining real time inventory for the huge selection of beads.
* Another challenge was that the firm was only selling their products through one online channel– eBay

Key Implementation Features :

* Initially implemented OpenERP integrated with eBay store, further more Magento website development in the name of www.endevielperler.com and integrated with OpenERP
* Both implementation provided a Single login to handle multiple online store which gives an integrated view of the entire business
* Implemented OpenERP to provide analytics and give a 360 degree view of the business.

The Result:

* The implementation helped in having a single login to manage all the sales, purchase, Inventory, Accounting, shipping, Magento and eBay stores.
* Eliminated the risk of selling items not in stock because stocks levels are maintained in OpenERP and synched with eBay store
* Increased the efficiency of operations, logistics and finance by 20% by reducing manual processes.
* Business working environment has become noticeably more dynamic and target-driven due to access to real-time reporting.

Bista Solutions is the official partner of OpenERP, offering Implementation and customizations services for all Business Specifically to eBay, Amazon & eCommerce Merchants. Bista Solutions also expertise in Implementing ERP for Small and mid-sized Manufacturing Businesses.

Bista Solutions have done more than 20 +implementations of OpenERP across the globe.

For more information visit www.bistasolutions.com

Bista Solutions released its OpenERP integration with UPS – USPS & FeDex Module

Bista Solutions – Official partners of OpenERP – USA released its Shipping Module.

This Module allows you to integrate shipping services such as UPS, USPS & FeDex with OpenERP

You can download this module from the below link

https://code.launchpad.net/~faisal-basar/openerp-usa/BistaShipping

For more information and inquiries kindly mail us on sales@bistasolutions.com

You can also visit our website – www.bistasolutions.com for videos on shipping integration with OpenERP

Version 2.0.32 ProcessMaker Released

A leading open source work flow management (BPM) company ProcessMaker released its 2.0.32 version. Every month ProcessMaker is releasing its stable versions for better delivery of the product. This version of Process maker comes with several bug fixing and some addtional new features.

Some of the major changes & added feautures are done in

  • Email Attachments

  • Cases Summary

  • Alfresco triggers

For detailed information on the added featues and bug fixes you can click here

Bista solutions have completed many implementations with exclusive customizations in the ProcessMaker tool for many of the clients. For more information on the list of clients and other services you can log on to www.bistasolutions.com

Open source erp for SME – OpenERP

www.bistasolutions.com – OpenERP implementation for SME

Small and medium sized companies – sme or smb especially can’t afford to have a high budget on the technological aspect of the company. The biggest problems are that they might not be able to afford the proprietary software or ERP solutions for their Small businesses. Any organization more than 100 people might required an ERP solution to stream line their business Process and for proper management.

Keeping in mind Bista solutions official partners of OpenERP which is one of the leading open source erp tool available in today’s market with more than 500 + modules came up with an evaluation package or initial package of OpenERP, which is a cost effective OpenERP pricing can be initiated by small business to make a start with.

Bista Evaluation Package  – Some of the basic features of Trail or Evaluation package of OpenERP is that it provide you with your selected modules which is out of the box available. Some of the high level modules availability which any organization requires is as follows

  • Sales Management module including the CRM module
  • Marketing Management module
  • Purchase management
  • Warehouse Management which include inventory management module
  • Human resource management
  • Financial management with cost and analytical accounting features – In this you can even select the different chart of accounts as per your country requirement
  • Manufacturing firms may require the – Manufacturing Module with BOM – etc.

The above module is implemented onto the case to case basis as per the client requirement. The advantage of using this evaluation package is that you don’t have to spend high amount and you get a quick start towards the implementation – normally it takes long time even years in just planning for the implementation of ERP software.

Another best advantage of this tool is that being open source the source code is with you, mean that you have the software as an asset, where you can add further modules and customize it in future.. .  Yes of course there is no recurring fees or licensing fees.

This evaluation package is available for Trading, Manufacturing, Online merchants, eBay merchants and for Amazon.com merchants

To know more about the evaluation package kindly mail us on sales@bistasolutions.com