Why ERP is considered to be the backbone of eCommerce business?

Amazon ERP

Are you into eCommerce Business, then this post is made for you Must Read . . .

eCommerce Businesses are one of the fastest growing Business in the world. People are getting connected to Internet almost every time and buying products and services through the web only instead of going to the brick-and-mortar store. Similarly, many sellers from the world have started their own eCommerce store and started concentrating on increasing the business via Internet as eCommerce store is less costly as compare to opening a brick-and-mortar store.

eCommerce vendors are even selling their products via multiple platforms to a worldwide audience. Some of the key platforms where you will find online merchants presence apart from their own eCommerce Store are – eBay, Amazon, Buy.com. Henceforth in this post, we will discuss how ERP software is the backbone for eCommerce Businesses.

Reason ERP is a Back Bone for eCommerce Business

  • ERP system integration with your eCommerce store give you better efficiency
  • Manage all your store from One software rather logging into different system
  • Altogether a web based ERP software which helps you to manage all your sales, purchase on the go.
  • ERP system integrates your entire inventory from different web stores, whether it is eBay, Magento stores, Amazon stores, phone orders or even your brick and mortar store.
  • The addition of Advanced stock rules for different stores if required.
  • Managing the entire shipping process from ERP, including the integration with UPS, USPS & FedEx.
  • Printing of shipping labels from various carriers from within ERP.
  • Updating of tracking numbers back to the respective web store
  • The complete integrated Accounting system eliminates duplication of effort.
  • Support for multi-currency, multi-company scenarios with the separate chart of accounts for each company.
  • Complete ERP functionality with full-featured modules of Purchase, CRM, Warehouse, Inventory, etc.

ERP not only helps establish world-class best business practices and brings transparency to the organization but also demands empowerment and flexibility in decision-making process.

The most promising argument is that, to thrive in the e-commerce world companies need to transform their internal business process with the deployment of ERP system. Hence, ERP is considered to be the backbone of eCommerce business.

Learn more about the eCommerce solutions Bista offers.

Odoo OpenERP

Open Source ERP is the best option for SME’s Globally. Since open source ERP software allows you with quick implementation at low cost and other advantages of the same are that it can be customized as per the business processes. Odoo OpenERP achieved tremendous growth in the last few years by moving from SME ERP application to Large scale company ERP. Today OpenERP is one of the best ERP solutions with a lot of custom-based applications in it for every known vertical.

Although the fact is, Odoo OpenERP costs lesser than other big enterprise ERP. As it is an opensource based ERP the cost of implementation and customization is lower but it has updated from the past several years with the tremendous new feature and applications. Although many organizations are implementing Open source ERP software for their Mission Critical processes it’s widely used by Small Scale Industries (SSI), SME’s and Large Scale Enterprises today. In this scenario, Odoo OpenERP is playing a major role in the growth of small and medium-size industries. Also, it’s contributing largely to big business enterprises today.

OpenERP

Why Odoo OpenERP is best suitable ERP for Indian SME’s?

ERP system will help streamline the functionality and technicality of a software solution in an organization, without any doubt will be an added advantage in generating return on investment. As explained earlier the gradual demand for Odoo OpenERP increased with a slump in the software market. Since this led companies to go in for Odoo OpenERP they automatically started to learn more about it by felt need as they were left with no alternative. This indirectly created the awareness among companies. They learned more on Odoo OpenERP and realized its diverse applications. Finally, they resorted to the use of ERP for the whole of the company and stopped the idea of restricting it to mere back-office functions.

Odoo OpenERP Evaluation Package – Some of the basic features of the Trail or Evaluation package of OpenERP are that it provides you with your selected modules that are out of the box available. Some of the high-level modules availability which any organization requires is as follows

The above modules are implemented onto the case to case basis as per the client requirement. The advantage of using this evaluation package is that you don’t have to spend a high amount and you get a quick start towards the implementation – normally it takes a long time even years in just planning for the implementation of ERP software. With Odoo OpenERP you can get your business automated in weeks time.

Odoo OpenERP

Features SME’s appreciate are:

Customers can customize Odoo OpenERP. There are many systems around that are closed and cannot be modified. And making changes to it means making changes to its core which will result in months. This is the opposite of Odoo OpenERP, you can see how easy it is to extend or override its functionality. Also, workflow functionality is quite powerful. Not all ERP’s have the capability of changing its behavior as Odoo OpenERP does.

Customers can check code and tweak it whenever required. This might sound paranoid, but gives them confidence in the system.

No vendor lock-in. Small & medium size customer save a lot of money in this. The fact they don’t have to stop the plant in order to switch vendors is highly appreciated. And being capable of keeping the code and giving its customization to someone else, who is capable of maintaining it, makes life easier for our clients.

  • Support forums. Odoo OpenERP has a strong community worldwide to back up. This is one of the reasons which differentiate from proprietary ERP tools.

License fees. All ERP systems have licenses that are more expensive than $15000 but the hardware and software as well. You only need a browser on your desktop to use Odoo OpenERP, no Windows licenses. And no server license as well. This saves thousands and thousands of dollars.

  • SaaS availability. Odoo OpenERP has also started rolling the SaaS model which again makes it more economical for SMEs.

Constraints in Indian Market

Financial burden is a major determinant of ERP market. Many companies are hesitates to invest in ERP due to the exorbitant costs involved in it. Realizing this situation, Bista Solutions, has come out with an ideal ERP solution, which will be affordable to any enterprise. For more information, you can email – sales@bistasolutions.com or contact us

Why Open source ERP is Best for Indian SME’s

As discussed in our previous blog postings that the growth of ERP implementations is increasing everywhere. India being a developing nation and growing in IT spending today many small and medium sized businesses are implementing technology to fasten the work time and improve their business efficiency. Small Businesses in India mainly a company of 3 to 5 people are also using single applications such as accounting software to manage all the business & accountancy related transaction.

Reasons Open source software is best suited for Indian Small & Medium Enterprises:

Single software:

Some small companies are also using multiple applications such as Human resource software, customer relationship management software to manage various departments. Multiple applications lead to multiple vendors & software management. Therefore it is advisable to use an ERP software instead using variety of software.

Cost Effectiveness:

Many Small and Medium enterprises in India are cost conscious due to limited IT budget and because of this reason many SME’s ignore using ERP software for their business. Therefore it is preferable to use Open Source ERP software initially to streamline the business process as this software is available at a very low cost and can fulfill major requirements of an organization via customization.

Easy Availability:

Open source ERP software are available freely on Internet – Before selecting for your organization you can even do Market research or implement as a proof of concept to check the suitability with your Process organization. Do not since it is available freely on internet doesn’t mean it is not effective. The features and functions of Open source ERP software is as strong when it comes in meeting your business requirements.

Quick Implementation:

Open source ERP software can be implemented quickly since there are variety of modules which can be used as per the suitability of the organization, therefore it is quite suited for Indian SME’s to implement Open source ERP software, rather going for Proprietary software with heavy costs.

Customizations:

Due to differences of Business process and workflows especially in Indian SME’s customization points in Open source ERP software can be done hassle free to meet up the requirement of the organization.

No Licensing Cost:

One of the most important cost effective factors of implementing Open source ERP software for SME is that there are no license fees for the users. Large companies can pay licensing fees, But it get difficult for SME to have license cost every month based on the users.

Interested in open source ERP? Odoo (OpenERP) is one of the best open source ERP software. Learn more here.

Growth of Enterprise Applications in India

Indian IT industry has seen drastic changes in past decade. In ERP segment, the story is very similar. Back in the days only Blue chip companies were associated with ERP tools primarily because of the cost in implementation. But today, we company be it small, medium or large size has an ERP requirement.

In India ERP industry is dominated by proprietary software like SAP, Oracle, Microsoft, Tally, etc. Slowly Indian companies are opening doors to Open Source ERP tools like OpenERP, Open Bravo, etc. There are also other factors such as industry best practices, easy and faster implementation and good cost predictions.

Another factor behind the growth is that already existing clients acquire more licenses and modules. The number of employees using the ERP system is increasing and the ERP clients who have started with the basic modules are going for subsequent applications. There is also a trend to replace customized system with standard application packages, like an ERP system.

India is expected to present ERP suppliers an important marketplace as manufacturing companies are significantly investing in technology solutions to improve their manufacturing operations. According to observation made by some experts in the field, the ERP market started showing solid organic growth since 2004 as IT spending improved. The Indian ERP market experienced CAGR (compounded annual growth rate) of 25.2 % during the period of 2004-2009. The market was $83 million in 2004, and is projected to be over $540 million in 2015, according to a research report.

The report further clarifies that manufacturers in India are increasingly implementing ERP solutions to ensure that decision makers have the required information visibility across the value chain. The mindset is changing steadily, from “Not required for us” to “Very much require for us” Indian SME’s are acting like catalyst in adopting ERP to streamline business.

Majority of Indian manufacturers are small by global standards, requiring easy-to-use ERP solutions to meet their specific process requirements, including localization needs to address the continually evolving tax and statutory requirements. Small and medium enterprises across industry verticals and micro verticals, such as automotive, pharmaceuticals, and textiles, are leveraging ERP solutions to gain sustainable competitive advantages.

Interested in implementing an ERP system in India? Get in touch using our contact form.

ERP software for Indian Markets

India is one of the fastest growing countries which is transforming into the IT Hub and there are many major players be it in Proprietary or Open source category constantly working and promoting Indian marketing with their ERP solutions.

In India Enterprise Resource Planning (ERP) solutions are growing and playing a major role for Small and medium size industries specifically, apart from the Big Enterprise. ERP system helps in streamline the business processes technically and functionally both for SME’s which again adding advantages towards greater ROI.

In India ERP software previously were used only for Back office functionalities due to lack of awareness. But today as per facts it is believed that ERP market in India is booming and used for minor departments of the organizations such as helpdesk, support and so on . .

Some of the news articles on the growth of ERP implementations for Indian markets

Reported by Times Of India

“Indian manufacturers and natural resources companies will spend Rs 40,800 crore on IT products and services in 2013, an increase of 9.1% over 2012 revenue of Rs 37,400 crore, according to Gartner, Inc. This forecast includes spending by manufacturers and natural resource companies on internal IT (including personnel), hardware, software, external IT services and telecommunications.”

TechNavio’s analysts forecast the ERP Software market in India to grow at a CAGR of 22.2 percent over the period 2011-2015. One of the key factors contributing to this market growth is the growing demand of ERP in SMBs. The ERP Software market in India has also been witnessing the growing adoption of SaaS-based ERP.

The use and implementation of ERP software in India today is showing a rapid growth – as per gartners research – ERP market in India is projected to grow by 13% this year. Apart from the Major ERP software vendors – The trend among other ERP software vendors is the expansion and catering to small and medium sized businesses.

ERP software implementation growing in India since it allows Indian companies to increase the productivity with proper system in place. Although Finance & Budgets are considered as one of the main determination while implementing ERP solutions.  As an options Indian companies can opt for Open source ERP software which is cost effective and can be implemented easily with customizations as per the requirement.

Interested in implementing an ERP system in India? Get in touch using our contact form.

Source of the reports

> Time of India & TechNavio’s

Odoo OpenERP Consultancy

How OpenERP Consultancy Helps your Organization

Bista solutions provide you with the complete implementation of the OpenERP solution with consultancy. That’s where you get one single shop for OpenERP implementations in your organizations.

We offer you with the Perfect combination of functional, Technical, Project management and system experience resources for OpenERP consultancy.  At Bista solutions our resources are professional in implementing OpenERP solutions with some unique skills in the domain such as Manufacturing, eCommerce, Trading, Travel & Education industry.

The advantages of OpenERP consultancy from Bista solutions provides you with

  • OpenERP expert jotting down minor and major areas of your organization
  • Timelines of your project
  • Identification of Customization or pain points
  • Rough cost estimates
  • Detailed documentation about your organizational hierarchy & workflows
  • Identification of various departments and users
  • Helps to reduce the risk while doing implementations
  • A handy document which can be used for any other ERP implementations
  • Ease of understanding the ROI after the implementation
  • Implementation Approach

We have a proven method and specialization in rendering ERP consultancy for following Industries.

  • Manufacturing
  • Online Merchants / eCommerce Industry
  • Travel
  • Education

Kindly contact our sales team if you are in the selection process of an ERP software for your organization. Email – sales@bistasolutions.com

Important factors while choosing ERP for Manufacturing Industry

ERP for Manufacturing Industry

Choosing ERP for Manufacturing Industry

If you are reading this you are either tech savvy or you belong to the manufacturing industry. For the majority of nations, manufacturing is considered as the backbone of the economy. In manufacturing, the process is huge and involves a lot of complexity. Without an ERP tool, all the operations would turn into nightmares. When selecting an ERP for your manufacturing unit you need to keep certain points in mind.  The options are numerous and there is, in fact, an entire business ecosystem around this specific question (consultants, resellers, and companies that help you decide and/or implement the solution for you). It’s a huge subject but we’ll try to cover the basics to get you started.

Features

Obviously, whatever you choose needs to cover the basic aspects of your business requirements. The tool should have what you want or should have the option to integrate it. Your choice will be different if you want to make your inventory management more efficient compared to handling better your customers and sales leads – or if you want to improve how you work in both fields. It’s important to prioritize your goals as most of the best solutions out there -targeted to small and middle size business- also focus on doing one or two things well. So, the feature set they offer should match your goals as closely as possible.

Note that having more features than needed might sound like a good thing to have but, in reality, it adds unnecessary complexity and increases the learning curve (and drives hidden costs higher).

Data Visualization & Export

As all the processes have to be audited and documented, data integrity plays a vital role. Can your ERP generate a printable report of all interactions with customers, suppliers, affiliates etc? How about aggregate data graphs or end of month/year reports? What level of detail can the ERP provider in how your business works?  Again, simplicity but also completeness in data visualization is key to understanding your business with a snapshot. Can you easily share this information among employees? Also, if you decide to change systems in the future is your information locked in the current ERP?

Usability

Here your human resource comes into the picture. Perhaps a make-or-break aspect is how easy it is to understand how the software works at a glance. Do you and your employees have to undergo lengthy training to learn and change the way they work? Or is the solution so well designed that you’ll hardly ever need a manual? The abundance of solutions out there makes this particular criterion potentially the decisive factor: The ERP with the shallower learning curve usually prevails over the ERP with the most features. This is true especially for very small businesses.

Security

Your organization can’t afford to have loopholes in the security system. You trust your crucial business data somewhere that at least initially feels foreign and you should be sure that proper encryption and security measures are in the place where necessary. At the same time, security should be as much as needed, it shouldn’t get in the way of usability and you should ‘buy’ to the extent that you need it (e.g. there’s more reason for it if you know that in the past a competitor has been after your data)

Data Import

It’s important to consider – especially if your business has been running for a few years now – how and to what extent will you be able to import your existing information into the new system. This is a function of what format your data are in currently, how well organized and easy to process are and to what extent you’ll need to manually edit in order to be able to start to actually work with them.

Maintenance

Once the system is in place, it’s not the end of the story. You have to consider how much it will cost to maintain it and in what way it can be upgraded to include further features or needs that will arise in the future. Also, consider hardware equipment and additional licenses you might need as well as what the backup scheme in case of disaster. Hosted or Software-as-a-Service solutions usually offer this out of the box. So small & medium enterprise (SME) do not have to deal with upgrades, maintenance, and installations. All is needed in the latter case is a web-browser and an Internet connection.

Miscellaneous

Apart from the above points, there are a number of other details that are easy to forget but can hugely limit your solution if left unchecked. Most likely the system needs to support multiple currencies (e.g. in its reports) or have product tracking capabilities. Furthermore, there might be industry- or business-specific individual needs that must be covered in your particular case. Also, the tool might have to integrate with the website if the company sells online

Cost

Everything boils down to Cost. Firstly, we need to change the mindset that implementing an ERP is an investment for the organization. Yes, cost plays the vital role in selection, but it depends on factors like domain related, proprietary or open source software, no of users, etc.

See here for more information on implementing ERP for the manufacturing industry.

How to Analyze Business Processes for ERP implementations

In our last blog post we discussed about 5 tips to create Successful ERP implementation 7 Tips for In which we discussed that proper analyzing of your business process is one of the important task. In this post we will discuss how Business Process Mapping is important to reduce the risk during the ERP implementation. Business Process Gathering or in simple term Functional Requirement gathering helps you to sketch proper timelines and optimum utilization of the resource working on the project.

Here we go with some tips on How to analyze your Business Process for ERP Implementation

Select the right Process. – One of the most important part of any organization is to focus on those processes which are key towards the working of your organization. There may be other processes which are not proper and need to be work on to create smoothness. Concentrating on most important process will help you to gain more value.

Simple Process – Any organizations have multiple processes some of them are simple and some are complex. Our suggestion is to start with Simple Process and then analyze the complex process. Since simple process will gain your confidence & motivation.

Key Opinions – Identify the key players and make sure those are involved. Since their key opinions will give perfectness to the process you are mapping. There are cases where lower management know everything and senior management are unaware of.

Elimination of Bottlenecks – It is very important to identify the bottlenecks in the processes so that they don’t create problems while ERP implementation. Inefficient processes elimination helps you to gain value and improved ERP solution.

Process Flow diagram – They played a very important role – Create workflow diagrams using various software or simply create on a paper with some text showing the detail working of the departments. We have suggested this to many of our clients and the results were 100% perfect even there are new changes in the flows. Flow charts and process diagrams of your organization give a cleaner picture to the vendors before starting the implementation.

Confirmation of Flow – Take help of various people of your organization towards the confirmation of the flow. Since every department flows are different, It gives you a confirmation that the ERP and the departments working on the same page and remove any inaccuracy and unintended bias.

Modification – There are modification in the BRD (Business Requirement Document). This happens when you are testing the ERP software therefore it is necessary to modify the document constantly.

Apart from the above tips if you feel that you need to hire external vendor to create a Business process or Functional requirement Document – you can do so to ensure proper mapping and requirement gathering. But it should be noted that External vendors also need various inputs of your organizational members, to create and map the process successfully.

About Bista Solutions

We at Bista Solutions are the official Gold Partners of Odoo OpenERP and have done many implementation and Business requirement gathering for many of our clients. Business Process gathering helps you to create a proper mapping of your organization before ERP implementations. Apart from that it also reduces the timelines of the project.

For any information –On BRD or Functional requirement gathering you can contact our Business development Manager using our contact form.

5 Important Tips for ERP Implementation

ERP implementation

Enterprise resource Planning (ERP) tools helps you to automate all your business processes and simplify your management, reporting & hierarchical communication. Apart from that it also provides you with the health of your customer pipelines. Many organization implements ERP software but sometimes due to lack of planning, there are blunders during the implementation which finally leads to failure. It is not only the failure of ERP implementation but also of Money, resources, time and other aspects of your organizations. ERP is usually referred to as a category of business-management software—typically a suite of integrated applications—that an organization can use to collect, store, manage and interpret data from these many business activities.

ERP provides an integrated and continuously updated view of core business processes using common databases maintained by a database management system. ERP systems track business resources—cash, raw materials, production capacity—and the status of business commitments: orders, purchase orders, and payroll. The applications that make up the system share data across various departments (manufacturing, purchasing, sales, accounting, etc.) that provide the data. ERP facilitates information flow between all business functions and manages connections to outside stakeholders.

Enterprise system software is a multibillion-dollar industry that produces comp

Today we will provide you with 5 important tips for ERP implementation to be effective & efficient

  • Assign an internal resource for preparing the ERP implementation. This will help you to figure out the timelines, your business flow and other areas of your organization. You can also opt for Business requirement Analysis or Functional data gathering by the third party.
  • Put the pain points and main points in writing with the help of Flow charts it will be easy for understanding during the implementation.
  • Check Vendor Capabilities and ask for various functional demo and history of the software you are selecting for your organization
  • If not sure – Run a Proof of Concept or Pilot program with key stakeholders of your organization
  • Keep in mind your users since they are the final users of the software

For more tips on ERP implementation, see our article: 10 reasons for ERP implementation failures.

Top 10 Reasons for ERP Implementation Failure & How to Avoid It.

ERP implementation projects can quickly become a nightmare without proper planning and management, making it crucial for organizations to take the process seriously and avoid common pitfalls. With over 30 years of experience in ERP implementation, we have gained deep expertise in the details of the implementation process. Our experience has taught us how to effectively lead ERP implementations to success and assist you in avoiding common pitfalls of ERP implementation failures. Here are some key factors you should know to confidently navigate the ERP implementation process.

1. Not Having a Clear Objective

Clear objectives serve as a road map for the implementation of the ERP project, guiding the selection of relevant ERP modules, defining project scope, allocating resources, and developing key performance indicators (KPIs) to track progress. When objectives aren’t clear, it is difficult to match the implementation process with the expected outcomes. It is impossible to prioritize work, allocate resources effectively, and track progress without defined objectives. As a result, the implementation will fail.

 How to Define Clear Objectives? 

  • Determine the company’s main challenges.
  • Involve stakeholders from all departments to understand their perspectives and expectations.
  • Prioritize goals based on their impact and feasibility.
  • Convert broad aims into concrete, quantifiable targets.
  • Set KPIs that are aligned with each target.
  • Ensure that everyone understands the objectives and their role in attaining them.     

2. Poor Planning 

Effective planning is crucial for successful ERP implementation. Inadequate or ineffective planning can give rise to various issues that hinder progress and result in delays, exceeding budgets, and failure to achieve desired results. It is essential to invest time and effort in comprehensive planning to mitigate risks and ensure a smooth and successful ERP deployment.

How to Plan Effectively?

 Points to consider before planning for ERP implementation:

  • Goals and objectives
  • Critical business processes
  • Requirements and functionalities
  • Budget and timeline
  • Risks and challenges
  • Integration with existing systems
  • Training and change management
  • Data migration and quality
  • Ongoing technical support

3. Lack of Committed Leadership

One crucial reason for ERP implementation failure is the absence of committed leadership due to which Businesses may face a lack of clear direction and vision, resulting in confusion and delays during the implementation process. By committed leadership we mean a person who closely aligns with the organization’s goals and clearly communicates their expectations for the ERP implementation. It is imperative for business owners to prioritize committed leadership that can drive the implementation forward, and ensure effective communication, ultimately leading to a successful ERP implementation.

How to Avoid This?

  • Clearly define the responsibilities and roles of leadership.
  • Choose a passionate leader who will be in charge of the implementation process.
  • Make certain that the chosen leader is aware of the goals and objectives of the business.
  • Encourage open dialogue and effective teamwork between the implementation team and organizational leaders.
  • Give the selected leader the necessary instruction and encouragement to improve their knowledge and abilities.
  • Encourage top-level management to be actively involved and engaged throughout the implementation.
  • Establish explicit guidelines for leadership participation and responsibility throughout the implementation phase.

4. Choice of Implementation Partner 

Choosing the right implementation partner is important to the success of any project, particularly complicated and technology-intensive ERP implementation. The implementation partner you choose should have the required skills, resources, and experience to finish the project on time, on budget, and with the intended quality. Otherwise, you would be unable to reap the full benefits of your ERP implementation.

How to Choose the Right Implementation Partner?

  • Examine the experience, competence, and industry understanding of the partner.
  • Assess the technical skills and capabilities of your partner.
  • Request client testimonials and references.
  • Recognize your partner’s project management technique.
  • Inquire about post-implementation assistance and training options.
  • Ensure congruence with corporate goals.
  • Examine your collaboration and communication skills.
  • Consider scalability and future growth potential.

5. Resistance to Change

In today’s business landscape, organizations often face substantial challenges when it comes to adapting to the changes brought about by implementing an ERP system. Despite the potential benefits, the efforts invested can become futile if the user resists the necessary changes and prefers to cling to familiar, traditional ways of doing things. 

How to Implement Proper Change Management?

To address this issue effectively, it is crucial to foster inclusivity and ensure that comprehensive change management strategies are in place, encompassing procedural, technological, and human resource aspects. By engaging everyone and facilitating a smooth transition, organizations can overcome resistance to change and maximize the value derived from the ERP system.

6. Inadequate Testing

Insufficient or inadequate testing during ERP deployment can result in critical errors, system malfunctions, and inaccurate information, which can significantly impede the effective implementation and utilization of the ERP system. Comprehensive testing is necessary, encompassing single business activity tests, volume tests, and simulated go-live scenarios. Therefore, it is crucial to choose the right implementation partner with expertise in qualitative analysis to ensure smooth operations and minimize risks.

 How to Test Effectively?

  • Establish clear testing objectives aligned with business goals and expectations.
  • Validate critical business processes supported by the ERP system.
  • Perform end-to-end testing to ensure smooth integration and data flow.
  • Validate data migration accuracy and completeness.
  • Assess system scalability for handling increased volumes and growth.
  • Involve end-users in user acceptance testing to validate functionality.
  • Evaluate training materials and support mechanisms for effectiveness. 

7. Communication Barriers

Inadequate communication between your company and the ERP implementation partner might lead to ERP failure. For starters, it might cause expectations to be misaligned, resulting in misunderstandings and delays in the implementation process. Second, your implementation partner will be skeptical about your organization’s needs, resulting in a system that does not satisfy your specific requirements. It also resulted in delayed issue resolution resulting in extended project timelines.

 How to Communicate Effectively?

  •  Set up regular meetings to update and review project progress.
  • Use collaborative tools and platforms.
  • Define roles and duties for your organization as well as your ERP Implementation partner.
  • Encourage open communication and feedback between parties.
  • Maintain a consolidated collection of project-related documents.
  • Keep everyone up to date on project progress, milestones, and modifications.
  • Address complaints and concerns as soon as possible to avoid delays or complications.

8. Lack of User Training & Support

ERP implementations might suffer from poor training and support, which can also result in failure. Users can find it difficult to adapt to and fully utilize the ERP system if they are not properly trained on its features and processes, which will lead to inefficient and ineffective workflows. 

 How to Provide the Right  User Training?

  • Conduct comprehensive research on the training and support offerings of your chosen ERP implementation partner. 
  • Develop a tailored training plan that aligns with your organization’s specific needs. (Collaborate with Bista Solutions to leverage their 24/7 support and user training services) 
  • Conduct training sessions to familiarize users with the ERP features and workflows. 
  • Ensure access to post-implementation support.
  • Request comprehensive user documentation and resources from your implementation partner. (Bista Solutions offers a vast library of resources and can provide customized documentation support specific to your implementation)
  • Organize refresher sessions to reinforce knowledge and empower super-users.

9. Poor Data Quality

Having clear, accurate, and well-formatted data while implementing ERP software is very important. Ignoring poor-quality data puts the organization to risk and leads to  ERP Implementation failure. Moving on with the implementation project without resolving data issues might result in greater operational expenses, lower team member performance, slower decision-making processes, and poor customer satisfaction.

 How to Ensure Data Quality?

As a business owner consider the following points to ensure that Quality is not compromised- 

  • Establish data standards for precision, completeness, and consistency.
  • Create a framework for data governance to manage data quality.
  • Before migrating, thoroughly cleanse and validate the data.
  • Create ongoing data maintenance processes.
  • Users should be trained on data entry best practices.
  • Use data analytics for continuous monitoring and problem detection.

10. Non-Realistic Timeframe

Unrealistic time frames in ERP implementation can arise from a desire for immediate results and a limited understanding of the complexity involved. Unfortunately, such situations often lead to notable challenges and potential failure. Setting unreasonably tight deadlines can burden the implementation team, compelling them to rush tasks or handle multiple aspects concurrently. Therefore undermining the overall success of the implementation process.

How to Avoid This?

  • Conduct comprehensive project analysis and assessment
  • Identify necessary tasks and resources
  • Create a detailed project plan with clear timelines
  • Incorporate contingency time for unforeseen issues
  • Involve stakeholders and seek their input
  • Monitor progress regularly
  • Maintain open communication with the team and stakeholders
  • Identify and address potential delays promptly.

Choose Bista Solutions Succesful ERP Implementation Services

  • 3 Decades of ERP implementation Experience
  • 200+ Successful Custom App developments
  • 250+ Expert Developers at your service
  • 350+ Successful Project Implementations Completed
  • One of the Most Trusted Odoo Gold Partners
  • Global Presence in 10+ Countries
  • 24/7 Support Available

 

Discuss your thoughts, concerns, and aspirations related to  ERP implementation, and we’re here to guide you every step of the way. Schedule a free demo or Talk to our Expert Consultants Today!