Inventory Management Software

Businesses that properly manage their inventory generate the highest income and customer satisfaction for the least amount of stock investment. And, as those successful businesses demonstrate, excellent inventory management relies on data from a variety of sources, including purchases, reorders, shipping, warehousing, storage, receiving, customer satisfaction, loss prevention, stock turnover, and more. Fortunately, Organizations can better fulfill consumer demand and prevent overstocking or stockouts by keeping track of all incoming and outgoing products with the use of inventory management software and help you expand as your business grows, giving you a competitive advantage.

Common Inventory Management challenges faced by every business:

1. Using a spreadsheet to track inventory is time-consuming, redundant, and error-prone.
2. Maintaining warehouse effectiveness is a labor-intensive process with several phases.
3. Customer demand fluctuates often, making it challenging to develop the best order strategies to meet demands.
4. Inventory is challenging to find or identify in the warehouse, which results in shipments that are incomplete, incorrect, or delayed.
5. Global supply chains are always changing, which makes it difficult for you to plan and manage your inventory.
6. Overstock negatively affects a company’s cash flow and causes issues with storage and loss of inventory. 

Features you should consider in your Inventory Management Software

• Advanced User Interface- One of the most important features is the simple user interface, which allows you to access your dashboards and follow instructions from anywhere.
• Inventory tracking- To track each product’s mobility while keeping a record of its activities with a special barcode.
• Multi-warehouse Management- It should make it simple to handle items across numerous sites and track inter-warehouse transfers.
• Advance Routing – Smart Routing system that allows you to distribute items, and orders, straight to customers from your source.
• Push and Pull Routing – a feature that designs your product routes to automate transfer orders between warehouses or locations.
• Alert and schedule- Create product or supplier alerts for salespeople and a scheduler that will initiate all actions for you depending on product availability and order estimates.
• Stock Management – Feature to automatically start calculating future demands and trigger a request for quotation.
• Product Categorization- Categorize products that have different behaviors: physical products, consumables, services, and digital products to create a custom bundle and maximize sales.
• Reporting and analytics- Obtain product availability forecasts based on actual sales orders, procurement orders, manufacture orders, and internal movements with Inventory management software.
• Inventory Valuation- Your Inventory management software should support costing techniques and landing costs for accurate inventory value.

Powerful Integrations with the Right Inventory Management Software-

• Accounting- Integrate your accounting software with your inventory management software to automate the real-time effect of inventory activities.
• Purchase – With only a few clicks, you can automate the proposal of purchase orders and manage the items that come from your suppliers.
• Quality – Create quality control points simply and activate quality alarms.
• Sales- Plan all of your inventory activities automatically depending on sales orders.
• Shipping Connectors – You can monitor and trace your packages by integrating the shipping connections.

Benefits Of Inventory Management Software – 

•  Produces reports on deadstock, shortages, surplus inventory, and inventory turnover.
•  Creates, monitors, resolves, and links sales and purchase orders.
• Natively integrate with or include modules for necessary functionalities.
• Eliminate Manual Data entry.
• Track loading goods and stock.
• Allows staff to make informed decisions about material requirements.
• Give a summary of all inventory transactions.
• Displays the status of picking and packaging.
• Save time and money.
• Increased Customer Satisfaction. 

Why Choose Us?

• Partnership – We are valued as Odoo Gold partners.
• Expertise- We have Over 3 decades of industrial and technical competence.
• Versatility- We have completed 350+ deployments across several industries and sectors, allowing us to provide you with the most customized service available.
•  Award winner- We have won “Best Odoo Gold Partners” four times (2022, 2021, 2018, 2016 & 2014)
• Expert Developer Team- Our team consists of 250+ seasoned Odoo professionals with years of experience who are experts in their fields, vigilant about deadlines, and dedicated to going above and beyond for clients.
• Support- Our support team is available around the clock to help you

To know more about Inventory Software Management (Odoo inventory software) or book a demo, Contact us today!

Odoo Sign

With Odoo Sign embrace a speedy way to Sign, Send and Approve Documents. It’s a great add-on to the other Odoo Apps. It assists you to modernize your business and also Saves time and money. With Odoo Sign go paperless and be eco-friendly. With Odoo Sign App you can assign roles for every document and track the document signature process.

Creating an Odoo Signature Document

When you trigger on odoo Sign it will land you on the template page where you can upload a PDF template or send a signature request. Suppose you are on some other page and also want to be redirected to the template page that can be achieved by triggering the Template button from the top menu item. You can upload a PDF template or contracts that require a signature or other customization by triggering UPLOAD A PDF TEMPLATE.

You can configure and also upgrade your own customized field in the menu items. I will get back on how to do that.

In the Odoo Sign field, you can view a small + icon if you trigger it, a small customization box will pop up where you can set the field to be Mandatory field or leave it to the customer to decide and can assign a person who will be Responsible to populate the field. To configure responsible roles just go to the top menu Configuration > Roles

In Configuration > Roles, you can view all the configured roles to create the new role just trigger the CREATE button.

It will open the form view, where you can fill in the Name section and you can enable SMS Authentication if required and also lastly save it by triggering the SAVE button.

Now coming back to the template once everything seems right you can send your signature request to your client or organization by triggering the SEND button on the top left corner in the odoo sign Menu bar.

Now on the top Odoo Sign Menu, you can track the status of the Signature. The signed document status will change from Signature in Progress to Fully Signed. In case of any inducement, the other party refuses to sign and cancel the document. The document transitions to a Canceled state. Odoo sign apps help you to track all the details from approval to cancellation.

On the Customer Portal:

On opening the document by a customer from their email, he can fill in the highlighted fields.

Once the trigger is on the field for Signature it will open the small wizard where they have various Signature choices. There is a Draw option where the customer can sign the doc with a digital pen or something.

Then there is an Auto option where the customer will be provided with various signature styles and they can choose any according to their preference.

Then there is a Load option where they can load their signature life from their system. Lastly, by choosing the preferred option trigger Adopt and Sign.

Post that the customer will have to validate and also send the document back by triggering Validate & Send Completed Document in the bottom.

Post validation and completion of the Odoo signature process 

Once the document is signed by all the authorized people, you can view the message You have completed the document and by triggering the Download Document you can download the signed document.

Now again if you trigger top menu Signature, since the document has been signed it has been moved to the Fully Signed stage.

Creating a custom field for the document

For creating a custom field you have to first enable the developer’s mode. With developer mode odoo allows you to understand the technicality of your module more greatly. To enable the developer mode you have to jump to Settings.

It will open the Settings tab where in the bottom right corner you will have an option to Activate or Deactivate the developer’s mode. On activating developer mode you can view the small bug icon on the top menu.

Coming back to the Odoo Sign module, under Configuration you can view the Field Types menu has been updated. By triggering that you can see the list of fields available, to create your own custom field just trigger the CREATE button.

Fill in the basic details such as Field Name, Type, and much more. Lastly, save it by triggering the Save button. The field option will reflect in your document.

Odoo always gives the best add-on features to its customers to reduce the time and communication barrier. Odoo sign is one of the best methods to get the approval and signature of the documents without wasting much time on sending follow-up emails by tracking the documents. 

At Bista Solutions we help our clients by implementing odoo ERP for their businesses. To get a demo contact us.

Odoo Subscription App: Overview

Odoo Subscription app has made recurring billing also subscriber management easy. Not only can your team focus on selling great services, but the app’s features are also simple and the settings are customizable – which allows for automated management (i.e. clear contracts, automated invoices, etc.) – alleviating any stress you may normally experience without this implementation. 

The Odoo subscription is easy to use. Odoo subscription app has an easy & also quick sign-up process. The Portal is very user-friendly.

Beyond all its benefits, this app allows your business to save time on routine tasks and instead focus on growing revenue – which translates to a more efficient sales force. Furthermore, the Odoo Subscription app has excellent analysis tools in order to optimize your business (i.e. sales performance, built-in revenue analytics, future business projections, etc.). 

Let’s dive deeper into the Odoo Subscription app: what it is also how it works.

Odoo Subscription Template

Upon opening the Odoo Subscription app, the first thing you will notice is the pipeline of your subscriptions.

To access the Subscription template: go to the top menu, click on Configuration, and also select Subscription Template

In Odoo Subscription Template, you are going to define on which basis you are going to charge your customer. You can create a new Subscription Template by triggering the Create button on the top.

On creating a new subscription template a new form view opens (as seen in the screenshot below). Here you will simply have to fill in the basic details asked of you. How you fill out the information will depend on your organization and its details.

We are explaining the meaning behind each term used in Odoo subscription.

• Invoice period: Here you can specify the duration for which your invoice should be generated.
• Duration: This translates to the length of time. In this instance, it is categorized into two options – Forever and Fixed. 
  • Forever Option: This implies that there won’t be any end date for your subscription. 
  • Fixed Option: This implies that there is an end date for your subscription. On passing the subscription date, it automatically ends.
• Payment Mode: Here you can define how you want your invoice to be issued. There are many options provided, such as; Manual, Draft Invoice, Invoice, Invoice & Try to Charge, as well as Invoice Only on Successful Payment.
• Customer Portal: Under this you have the following options:
  • Closable by Customer – this gives your customers the right to close their subscription whenever they want.
  • Group of Subscription – this allows you tag a specific group (which you can create) pertaining to this template.
  • Journal – this can help you set-up journal entries for accounting purposes where all the entries of the template will be invoiced in the specified journal.
• Deferred Revenue Type: This allows you to set the asset category for your subscription inside Odoo subscription app.

Once all the fields have been filled out, you can save the subscription template by clicking on the Save button on the top.

Now, let’s proceed. Go to the top menu and click on Subscription, and select Subscription Products from the drop-down menu (as seen in the screenshot below).

In the Subscription Product, you will be able to see all the products you are currently selling to your customer on display. You can create your own Subscription Product by triggering the Create button

On creating a Subscription Product, you require to fill out all the basic details requested of you. Then click on the Subscription section under the Sales tab, where you will find Subscription Product – this has to be enabled so that whenever you confirm the sales order with the pertaining product, a subscription is automatically created.

An Odoo subscription Template is where you can select the template according to your organization’s details/preferences. In this instance, we have selected the template which we have created – as seen in the screenshot above.

Again – once you fill out all the details, you can save it by clicking on the Save button at the top.

Now, click on Configuration at the top and select Subscription Stages. This is where you can configure the stages for your subscription so it becomes easy for you to determine the state of your subscription.

Next, click on Configuration at the top and select Alert. Here you will be able to create alerts for your subscriptions. (in case there is churring of accounts or a modification in billing).

Next, click on Configuration at the top and select Close Reasons. In this section, you can keep track of the reason behind your subscription ending. And why you may be losing your customers.

If you click on Configuration and select Revenue Types, you can configure your deferred revenue types. This is required if you are selling your subscription for an annual service or membership – and especially, if you want to follow GAAP compliance. 

Deferred Revenue refers to the revenue that has not yet been earned. 

By clicking on Configuration and then selecting Activity Types, you can set-up the activities (i.e. Email, Call, Meeting, Reminders, etc.) which you may need in order to further communicate with your customers.

Subscription through Sales Order

To create a subscription through a Sales order, you need to go to the Sales Management app and make a new quotation by clicking on the CREATE button. For more details about Odoo Sales Management, please refer to our step by step guide on Odoo Sales Management App

In the orderline, you can add your subscription products and save your Quotation.

By triggering SEND BY EMAIL,  you can send that quotation to your customer via email.

Once the customer has accepted the quotation, you can go ahead and trigger the CONFIRM button and covert the RFQ into the Sales Order.

Once you Confirm the sales order, you can see the smart tab where Subscriptions has been updated in the form view. This is because the Sale Order contains Subscription products and it links the sales order with the subscription.

On clicking the subscription smart tab, it will redirect to the details of your subscription. Since it is a yearly subscription you can see the Start Date and the Date of Next Invoice that has a duration of a year. Then you have the UPSELL and CLOSE option at the top.

Upselling Your Odoo Subscription

If your customer demands an additional feature or product with the subscription, you can upsell your Subscription by clicking on the UPSELL button; which will open a wizard.

In the wizard you can add the upselling products and click CREATE & VIEW QUOTATION which will create another sales order for the upselling product. You can then send it to the client for approval.

If you select ADD IN SUBSCRIPTION,  it will add the upselling product in your current subscription and directly generate an invoice for the customer.

Closing Your Subscription

Again going back to the subscription, you have the CLOSE option at the top.

If you wish to close the subscription you can click on the CLOSE button which will open a wizard. Once it’s open, you can view all the ‘closing reasons’ which you have configured. You can even configure a new reason at the same time by clicking on the Create and also Edit option. Submit the reason by clicking on the SUBMIT button inside the Odoo Subscription template.

Renew

In your subscription, there is a To Renew field. Enabling this field will present you with an option to CREATE A RENEWAL QUOTATION. So when the subscription period is over. By clicking on that option, you can create a renewal quotation for your customer.

Now you can generate an invoice for your subscription by clicking on the CREATE INVOICE button.

For more detailed information of Invoice flow in the Sales Order, refer to our guide on the Sales Management App.

Contacts

When you open your customer’s contact information in the Contact module, you will see that your customer’s contact is linked with your subscription.

Reporting

You can analyze the subscription or business process efficiency with reporting.

Salesperson Dashboard

On the top menu click on Reporting and select the Salesperson Dashboard option from the drop-down menu. This is where you can view all the sales you have done at different times.

Revenue KPI

If you click on Reporting and thus select Revenue KPI from the drop-down, you’ll see that this option has the revenue KPI dashboard. Here you can access all the revenue related to your Subscription.

Subscription Reporting

By selecting Reporting and then clicking on Subscription from the drop-down, you can view the on-goings of your subscription. You can also group and filter by different parameters, and also use different Measures, and views.

Retention Analysis

If you click on Reporting and select Retention from the drop you, you will gain access to all the subscriptions that were open in a specified time period.

While there are several benefits to the Odoo Subscription App. There are also some instances when the default Odoo Subscription App or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions can customize the modules as per your business requirement.

Bista Solutions is an Odoo Gold Partner across North America and has been nominated for Odoo Best Partner in 2017 and 2021 – and has won the award in 2015, 2016 and 2018. Rest assured the team of experienced and skilled developers know what they are doing. And will be able to help you. If you need assistance or customization for your Odoo Apps you can schedule a demo with us using this Contact Form or by emailing us at sales@bistasolutions.com.

Odoo POS (Odooo Point Of Sale)

Odoo POS ( Odoo Point Of Sale ) is an all-in-one perfect solution when it comes to handling your Shops, Restaurants, Accounting, and Sales. It is a comprehensible, user-friendly interface & is used in iPods, tablets, or laptops. Let’s find out how to use the Odoo Point of Sale (POS) system.

Overview of Inventory for POS

To commence with Odoo Point of Sale (POS) let’s first set up our Inventory. Make sure you have installed the Odoo Inventory module

Once you click on inventory you will be redirected to the Inventory dashboard where you have Receipts (When you purchase, the incoming orders coming to your warehouse will be reflected),Internal Transfers (If you have multi warehouse at multiple locations), Delivery Order (You will see all the orders which have to be delivered.  POS delivery is fully automated) and we have PoS Orders (where all the Point of Sale order will be tracked) .

Product Configuration for POS:

To Configure a product drill up to the top menu items in Inventory, and go to Master Data > Products which will redirect you to the products page where you can create your own product by triggering the Create button on the top.

Now you can fill in the details of the product as per your preferences and under the General Information tab you can fill in the basic details such as the sales price of the product, it’s making cost and much more.

Then if you switch to the Sales tab you have various options under Point Of Sale section which is explained below.

Available in POS: You have to enable it for your product to appear in Point Of Sale.

Category: It is used in Point Of Sale to categorize your product.

To Weigh With Scale: Here you can integrate your POS with the scale it comes in handy if you are pricing your product with a unit of measures such as gram, kilogram etc.

When you trigger the POS module you will be redirected to the POS Dashboard where you can view all the POS session going on in your Odoo system.

You have the Orders menu under that you have Orders, Sessions and Customers. Under Orders, you can access all the POS orders which were placed.

Under Sessions, you can track the active duration of your shop or restaurant.

Under Customers, you have all your customers with their information.

You have the Product menu under that you have Products, Product Variants and Loyalty Programs.

Under Products, you can access all the products which you have configured.

In Product Variants, you can access or add different variants of your products.

In Loyalty programs, you can set different loyalty rules and rewards for your loyal customers.

You can create your own loyalty program by triggering the  CREATE button as you can have multiple loyalty programs running at a time. You can grant points to the customer based on Points per currency, Points per order, Points per product, and Points Rounding (here you can round up the points to the nearest range)

Set the rules for specific products or categories. The loyalty for that specific product or category will differ and the defined rules will deflect.

The loyalty points can be redeemed through the Rewards section. Here you can grant your customer discounts or gifts for loyalty points.

There is also an option of Pricelist which needs to be enabled from Settings. Pricelist is something which you can attach to every single contact and can define your own pricing scheme. For more detailed information on pricelist click here.

Each POS session in the dashboard has its own configured settings. Just click on the icon in the corner and trigger Settings option which will redirect you to the settings page.

In the IoT Box section, you can enable IoT box if you have hardware devices to connect such as Printer, Scanner and much more. By enabling Barcode Scanner you can set barcodes to scan products.

In the Pricing section, you can enable Pricelist and set a shop or product specific Pricelist. By enabling the Loyalty Program, you can set the loyalty program which you have configured for your shop.

Configure your payment method in the Payments section.

Inside the Bills & Receipts section, you enable Header & Footer and customize your bill by adding custom messages. With Invoicing you can print an invoice for your customer.

In the Inventory section, you have Stock Location where you can specify the location of stock used for the inventory.

If your store has a franchise, it will have its own inventory. In such cases, multi-warehouse comes into the picture. You can duplicate your enabled options and just update the new inventory for your franchise. The stocks of your franchise shop will be deducted from your updated Stock Location.

You can see the session for your 2nd shop also in the POS dashboard.

We are all set to start our POS session, you can do that by triggering New Session in POS. This will open your POS interface, where you will have different categories which you have specified for your products. You also have the Wifi button on the top. Even if you are offline your POS system won’t stop and when you are back online you will be able to sync all the information. Your internet connection won’t interrupt the POS session and also there won’t be any data loss.

By triggering the Customer button, you can set your Customer. Let’s take an example of Azure Interior who wants to purchase Acoustic Bloc Screens.

20 points granted to him on the basis of the rule you defined in your loyalty program. If he wants to redeem the points, you can click on Rewards below to see if he is eligible for the rewards which you have defined earlier in your loyalty program.

80 points rcieved and redeemed is a reward. See above image.

Once all the above steps are completed, you can go for Payment by triggering the Payment button. You have to add the Tendered amount the customer paid and validate the payment by triggering the Validate button.

Once you Validate the payment,  it will generate a receipt and you can see your customized header and footer. You can even print the receipt if you have a printer configuration. Lastly, you can trigger the  Next Order option and continue with your POS processing.

In the orders section, you can view the order we just processed.

The above information is applicable if you want to use the Odoo Point of Sale system for a shop. If you own a restaurant and want a POS configuration for your restaurant, you can do that by configuring a new session by triggering the settings option which will redirect you to the setting page.  Here you have to enable Is a Bar/Restaurant option. You can enable many different features such as Table Management, Orderline Notes, Bill Printing, Bill Splitting, Tips and much more.

When you trigger a New Session button, it will open the restaurant interface. The small edit icon on the top right corner by triggering that you can customize the interface i.e. colors, text, and much more as per your preference.

You have to just select the table and place your order. You can see smart buttons such as Notes, Transfer, Guests, Bill, Split and Order.

With Notes, you can add a note such as instructions for kitchen staff.

You have the Transfer option if you want to transfer your order to some other table. See the below image.

Guests option allows you to specify the number of people accompanying the guest.

You can process the bill by triggering the Bill option

By using the  Split option you can split your bill and select the item for which a specific individual has to pay.

If your system is integrated with the printer then by triggering the Order button you can directly send your order to the kitchen printer.

Lastly, you can process the payment also the customer can even give a tip by triggering the Tip button. Once all the steps are completed, you can validate the payment by clicking the Validate button.

This guide helps you to understand the default POS software offered by Odoo. Default Odoo POS is customizable & can be called as per requirement.

for your business, you can contact an experienced Odoo implementation partner like Bista Solutions who can customize the modules as per your business requirement. If you need any assistance or customization for your Odoo Apps you can schedule a demo with us  using this Contact Form or email us at sales@bistasolutions.com