Best Inventory Management Software For Your Business

Inventory management software

Inventory Management Software

Businesses that properly manage their inventory generate the highest income and customer satisfaction for the least amount of stock investment. And, as those successful businesses demonstrate, excellent inventory management relies on data from a variety of sources, including purchases, reorders, shipping, warehousing, storage, receiving, customer satisfaction, loss prevention, stock turnover, and more. Fortunately, Organizations can better fulfill consumer demand and prevent overstocking or stockouts by keeping track of all incoming and outgoing products with the use of inventory management software and help you expand as your business grows, giving you a competitive advantage.

Common Inventory Management challenges faced by every business:

  1. Using a spreadsheet to track inventory is time-consuming, redundant, and error-prone.
  2. Maintaining warehouse effectiveness is a labor-intensive process with several phases.
  3. Customer demand fluctuates often, making it challenging to develop the best order strategies to meet demands.
  4. Inventory is challenging to find or identify in the warehouse, which results in shipments that are incomplete, incorrect, or delayed.
  5. Global supply chains are always changing, which makes it difficult for you to plan and manage your inventory.
  6. Overstock negatively affects a company’s cash flow and causes issues with storage and loss of inventory. 

Features you should consider in your Inventory Management Software

  • Advanced User Interface- One of the most important features is the simple user interface, which allows you to access your dashboards and follow instructions from anywhere.
  • Inventory tracking- To track each product’s mobility while keeping a record of its activities with a special barcode.
  • Multi-warehouse Management- It should make it simple to handle items across numerous sites and track inter-warehouse transfers.
  • Advance Routing – Smart Routing system that allows you to distribute items, and orders, straight to customers from your source.
  • Push and Pull Routing – a feature that designs your product routes to automate transfer orders between warehouses or locations.
  • Alert and schedule- Create product or supplier alerts for salespeople and a scheduler that will initiate all actions for you depending on product availability and order estimates.
  • Stock Management – Feature to automatically start calculating future demands and trigger a request for quotation.
  • Product Categorization- Categorize products that have different behaviors: physical products, consumables, services, and digital products to create a custom bundle and maximize sales.
  • Reporting and analytics- Obtain product availability forecasts based on actual sales orders, procurement orders, manufacture orders, and internal movements with Inventory management software.
  • Inventory Valuation- Your Inventory management software should support costing techniques and landing costs for accurate inventory value.

Powerful Integrations with the Right Inventory Management Software-

  • Accounting- Integrate your accounting software with your inventory management software to automate the real-time effect of inventory activities.
  • Purchase – With only a few clicks, you can automate the proposal of purchase orders and manage the items that come from your suppliers.
  • Quality – Create quality control points simply and activate quality alarms.
  • Sales- Plan all of your inventory activities automatically depending on sales orders.
  • Shipping Connectors – You can monitor and trace your packages by integrating the shipping connections.

Benefits Of Inventory Management Software – 

  •  Produces reports on deadstock, shortages, surplus inventory, and inventory turnover.
  •  Creates, monitors, resolves, and links sales and purchase orders.
  • Natively integrate with or include modules for necessary functionalities.
  • Eliminate Manual Data entry.
  • Track loading goods and stock.
  • Allows staff to make informed decisions about material requirements.
  • Give a summary of all inventory transactions.
  • Displays the status of picking and packaging.
  • Save time and money.
  • Increased Customer Satisfaction. 

Why Choose Us?

  • Partnership – We are valued as Odoo Gold partners.
  • Expertise- We have Over 3 decades of industrial and technical competence.
  • Versatility- We have completed 350+ deployments across several industries and sectors, allowing us to provide you with the most customized service available.
  •  Award winner- We have won “Best Odoo Gold Partners” four times (2022, 2021, 2018, 2016 & 2014)
  • Expert Developer Team- Our team consists of 250+ seasoned Odoo professionals with years of experience who are experts in their fields, vigilant about deadlines, and dedicated to going above and beyond for clients.
  • Support- Our support team is available around the clock to help you

To know more about Inventory Software Management (Odoo inventory software) or book a demo, Contact us today!

Harnessing the Power of SME ERP Solutions for a Big Transformation

SME ERP

What is SME ERP?

Automation is a key force that’s making a big impact in all kinds of industries, from big companies to Small and Medium Enterprises (SMEs). This shift to automation is not just helping SMEs compete better, but also helping them do well in the digital age. Drawing upon an intricate understanding of the SME operational landscape, we have curated robust SME ERP Solutions. Our ERP Solutions are designed to make things smoother in their supply chains, helping SMEs be leaders in coming up with new ideas. We’ve already helped various  SMEs with our tailored software solution, which has been a big part of making them grow and work more effectively.

Importance of Efficient Business Operation  for Small Medium Enterprises  (SME)

  • Resource Optimization: SMEs often have limited resources in terms of manpower, budget, and infrastructure. Efficient operations ensure that these resources are utilized optimally, minimizing waste and maximizing productivity.
  • Cost Savings: Streamlined processes lead to reduced operational costs. By eliminating redundancies, unnecessary steps, and manual errors, SMEs can save money and allocate their budgets more strategically.
  • Competitive Advantage: SMEs need to compete with more prominent players. With Business Operation efficiency SMEs respond swiftly to market changes, customer demands, and industry trends, giving them a competitive edge.
  • Improved Customer Satisfaction: Streamlined operations lead to swift responses, precise order fulfillment, and exceptional customer service. Contented customers are more inclined to become loyal repeat purchasers and enthusiastic advocates of the SME.
  • Better Decision-Making: Operational efficiency elevates data accuracy. SMEs gain access to reliable information for well-informed decisions, fostering superior strategic planning and facilitating growth.
  • Scalability: Efficient operations establish a robust base for SME growth. Clearly defined and adaptable processes enable seamless expansion without significant disruptions.
  • Time Management: Streamlined operations create time that SMEs can invest in innovation, product development, and exploring new markets.
  • Financial Stability: Efficient operations ensure steady cash flow and improved financial management, empowering SMEs to navigate economic uncertainties and invest in growth.
  • Innovation and Adaptability: Optimized day-to-day operations grant SMEs the flexibility to channel resources and energy into creation and quickly respond to evolving market dynamics.

Why Choose Odoo as Your SME ERP Solution?

  • Odoo’s modular structure lets you start small and expand as your SME grows, ensuring a perfect fit for your evolving needs.
  • Odoo provides a cost-effective ERP solution for SMEs with its open-source foundation and flexible pricing.
  • Cover various aspects of your SME operations under one roof with Odoo’s diverse modules, fostering streamlined management.
  • Customize Odoo to match your SME’s unique processes and preferences, promoting seamless integration and minimal disruption.
  • Odoo easily integrates with other software tools, supporting a cohesive business ecosystem and optimal efficiency.
  • Access an extensive community network, along with paid support options, ensuring guidance at every stage of implementation.
  • Odoo’s multi-language and multi-currency capabilities, and localizations, make it an excellent solution for SMEs with global aspirations.
  • With its quick deployment and customizable modules, Odoo facilitates a faster return on investment for your SME.
  • Odoo empowers your SME to rapidly adapt to market changes and embrace innovative growth opportunities.
  • Your SME’s sensitive data is secure and compliant with Odoo’s robust data protection measures

Odoo Cloud-Based ERP Solution for SMEs 

Cloud technology is transforming the ERP landscape for SMEs, offering compelling reasons for these businesses to opt for a cloud-based ERP solution. Here are the key advantages that make cloud-based ERP an ideal choice for SMEs:

  • Pay-as-you-go pricing, no upfront hardware costs.
  • Easily adjust resources to match business growth.
  • Access from anywhere, enabling remote work.
  • Quick implementation compared to on-premises systems.
  • Regular updates for the latest features and security.
  • High-level protection with encryption and backups.
  • Seamless integration with other cloud tools.
  • Minimal IT maintenance is required.
  • Support for international expansion.

Bista’s ERP Services Tailored for Fueling SME’s Growth

  • Consultation – Bista’s consultation services provide SMEs with expert guidance right from the start. Understanding that each SME has unique requirements, Bista’s consultants work closely with business owners to assess needs, analyze processes, and define strategic goals.

  • Implementation – The implementation phase is critical, and Bista excels in delivering a seamless transition. With a wealth of experience, the Bista team ensures that the chosen ERP system is configured, integrated, and deployed efficiently for your Business growth.
  • Migration – Bista’s Migration Services Seamlessly Move SME’s Operations to Modern Heights, Ensuring Uninterrupted Growth.
  • Integration – Bista specializes in integrating the ERP solution with existing tools and applications used by SMEs. This integration streamlines workflows, enhances data accuracy, and minimizes duplication of efforts.

  • Support – As SMEs evolve and encounter new challenges, Bista’s support team is there to provide timely solutions, ensuring that the ERP system continues to meet the changing needs of the business.

Choose Bista Solutions for SME ERP Solutions

  • 3 Decades of ERP implementation Experience
  • 200+ Successful Custom App developments
  • 250+ Expert Developers at your service
  • 350+ Successful Project Implementations Completed
  • One of the Most Trusted Odoo Gold Partners
  • Global Presence in 10+ Countries
  • 24/7 Support Available

Emerge as champions of change with our SME ERP Solutions. Contact Us Today!

All you need to know about Odoo Apps

odooapps

Odoo Apps: Your Business Optimization Toolbox

In today’s fast-paced business world, think of Odoo Apps as your efficiency heroes. They’re here to streamline your operations, making your business run like a well-oiled machine, and, of course, boosting your growth. If you’re on the lookout for a dependable partner to walk you through this journey, we have a ton of experience in tailoring Odoo Apps just for you. Before we dive into explaining Odoo Apps and how they work, let’s first get a clear understanding of Odoo ERP.

Quick Overview of Odoo Apps

Odoo Apps are a set of specialized software tools designed to help businesses manage various aspects of their operations more efficiently. These apps cover a wide range of functions, from customer relationship management and sales to project management and accounting. They provide a streamlined and integrated approach to company management, making it easier to run and grow your business.

Standard Odoo Applications 

Odoo provides a versatile suite of standard applications that cater to a diverse range of business needs, making it a valuable resource for nearly every industry.

  • CRM (Customer Relationship Management) – Manage your customer interactions, track leads, and streamline your sales process.
  • Point of Sale (POS)- Simplify in-store transactions and inventory management for retail businesses.
  • Sales – Effectively manage your sales processes, from quotations to invoicing, and keep track of customer orders.
  • Project Management- Plan, execute, and oversee projects with tools for task management, collaboration, and time tracking.
  • Inventory Management- Keep tight control over your inventory, from procurement to warehouse management, ensuring efficient stock management.
  • Human Resources (HR)-  Manage employee information, payroll, attendance, and recruitment, all in one place.
  • Accounting- Handle your financial operations with features like invoicing, expense tracking, and financial reporting.
  • E-commerce- Build and manage your online store to expand your business to the digital realm.
  • Website Builder-  Create and maintain a professional website with ease, including e-commerce integration.
  • Manufacturing- Streamline your production processes, bill of materials, and work orders for manufacturing businesses.

Odoo Apps For Sales

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Odoo CRM

Track Leads & Opportunities
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Odoo Point of Sale (POS)

POS interface for shops & restaurants
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Odoo Sales

From quotations to invoices
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Odoo Subscription

Recurring invoices & renewels
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Odoo Rental

Manage contracts, deliveries & returns

Odoo Apps For Finance

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Odoo Accounting

Manage Financial & Analytical Accounting
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Odoo Invoicing

Invoices & Payments
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Odoo Expenses

Manage employee expenses
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Odoo Documents

Documentation Mnagement
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Odoo Spreadsheets

Documents Spreadsheets
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Odoo Signature

Sign documents online

Odoo Apps For Inventory & Manufacturing

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Odoo Inventory

Manage your stock & logistcs activity
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Odoo Manufacturing

Manufacturing Orders & BOMs
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Odoo PLM (Product lifecycle management)

Product lifecycle management
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Odoo MRP

Manufacturing resource planning
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Buys

Purchase orders, tenders & agreements
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Odoo Project Management

Complete project management
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Odoo Production Planning

Production Planning & Scheduling
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Odoo Maintenance

Track equipment & manage requests
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Odoo Quality

Control the quality of your products

Odoo Apps For Human Resource

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Employees

Centralize employee information
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Recruitment

Track & manage your recruitment pipeline
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Time Off

Allocate PTO's & follow leave requests
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Appraisals

Assess your employees
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Referral

Share job positions & refer friends
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Fleet

Manage your fleet & track car costs

Odoo Apps For Marketing

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Marketing Automation

Buils automated mailing campaigns
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Email Marketing

Design, send & track emails
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SMS Marketing

Design, send & track sms
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Social Marketing

Manage your social media & website visitors
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Events

Publish events & sell tickets
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Survey

Send surveys or share them online

Odoo Apps For Services

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Project

Organize & plan your projects
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Timesheets

Track employee time on task
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Field Service

Schedule & track onsite operations, time & materials
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Helpdesk

Track prioritize & solve customer ticket
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Planning

Manage your employees schedule
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Appointments

Allow people to book meetings in your agenda

Odoo Apps For Productivity

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Discuss

Chat, mail gateway & private channels
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Approvals

Create & validate approvals requests
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Internet of Things

Basic models & helpers to support IoT
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VOIP

Make & receive phone calls
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Knowledge

Manage your knowledge library

Discover the Difference with Odoo Apps and Bista Solutions

🚀 Streamlined Operations-  Odoo’s versatile apps optimize every facet of company management, from CRM to project management, ensuring efficiency.

🌐 Seamless Integration-  Harness Odoo’s adaptability by integrating with various platforms, enhancing functionality for a connected business ecosystem.

💡 Expert Guidance -Embark on a seamless journey with Bista Solutions as your Odoo Partner. Our adept Odoo implementation ensures the utmost value from Odoo apps.

  • Multiple Awards for “Best Odoo Gold Partner” (2022, 2021, 2018, 2016 & 2014)
  • 250+ Expert Developers at your service
  • 350+ Successful Project Implementations Completed
  • Global Presence in 10+ Countries
  • 24/7 Support Available


Ready to elevate your business? Embrace the power of Odoo Apps and unlock limitless possibilities with Bista Solutions by your side. Schedule A Call Today!

Odoo Sign

odoo sign

Odoo Sign

With Odoo Sign embrace a speedy way to Sign, Send and Approve Documents. It’s a great add-on to the other Odoo Apps. It assists you to modernize your business and also Saves time and money. With Odoo Sign go paperless and be eco-friendly. With Odoo Sign App you can assign roles for every document and track the document signature process.

odoo sign

Creating an Odoo Signature Document

When you trigger on odoo Sign it will land you on the template page where you can upload a PDF template or send a signature request. Suppose you are on some other page and also want to be redirected to the template page that can be achieved by triggering the Template button from the top menu item. You can upload a PDF template or contracts that require a signature or other customization by triggering UPLOAD A PDF TEMPLATE.Odoo signature

You can configure and also upgrade your own customized field in the menu items. I will get back on how to do that.

odoo signature

In the Odoo Sign field, you can view a small + icon if you trigger it, a small customization box will pop up where you can set the field to be Mandatory field or leave it to the customer to decide and can assign a person who will be Responsible to populate the field. To configure responsible roles just go to the top menu Configuration > Roles

Odoo Signature

In Configuration > Roles, you can view all the configured roles to create the new role just trigger the CREATE button.

odoo signature module

It will open the form view, where you can fill in the Name section and you can enable SMS Authentication if required and also lastly save it by triggering the SAVE button.

odoo sign

Now coming back to the template once everything seems right you can send your signature request to your client or organization by triggering the SEND button on the top left corner in the odoo sign Menu bar.

odoo sign

odoo sign app

Now on the top Odoo Sign Menu, you can track the status of the Signature. The signed document status will change from Signature in Progress to Fully Signed. In case of any inducement, the other party refuses to sign and cancel the document. The document transitions to a Canceled state. Odoo sign apps help you to track all the details from approval to cancellation.

odoo sign app

On the Customer Portal:

On opening the document by a customer from their email, he can fill in the highlighted fields.odoo signature

Once the trigger is on the field for Signature it will open the small wizard where they have various Signature choices. There is a Draw option where the customer can sign the doc with a digital pen or something.

odoo sign module

Then there is an Auto option where the customer will be provided with various signature styles and they can choose any according to their preference.

10. odoo sign customer portal auto

Then there is a Load option where they can load their signature life from their system. Lastly, by choosing the preferred option trigger Adopt and Sign.

odoo signature module

Post that the customer will have to validate and also send the document back by triggering Validate & Send Completed Document in the bottom.odoo sign

odoo signature app

Post validation and completion of the Odoo signature process 

Once the document is signed by all the authorized people, you can view the message You have completed the document and by triggering the Download Document you can download the signed document.

odoo sign app

Now again if you trigger top menu Signature, since the document has been signed it has been moved to the Fully Signed stage.

odoo signature

Creating a custom field for the document

For creating a custom field you have to first enable the developer’s mode. With developer mode odoo allows you to understand the technicality of your module more greatly. To enable the developer mode you have to jump to Settings.

odoo signature application

It will open the Settings tab where in the bottom right corner you will have an option to Activate or Deactivate the developer’s mode. On activating developer mode you can view the small bug icon on the top menu.

odoo signature

Coming back to the Odoo Sign module, under Configuration you can view the Field Types menu has been updated. By triggering that you can see the list of fields available, to create your own custom field just trigger the CREATE button.

odoo sign application

Fill in the basic details such as Field Name, Type, and much more. Lastly, save it by triggering the Save button. The field option will reflect in your document.

odoo sign

Odoo always gives the best add-on features to its customers to reduce the time and communication barrier. Odoo sign is one of the best methods to get the approval and signature of the documents without wasting much time on sending follow-up emails by tracking the documents. 

At Bista Solutions we help our clients by implementing odoo ERP for their businesses. To get a demo contact us.

Odoo Invoicing

odoo invoice

Are you still entering all your transactions manually on an excel file? It’s time to migrate to odoo, and also understand the importance of odoo invoicing and how it helps to automate Invoices.

When it comes to simplifying your invoicing processes, Odoo ERP is the answer to all your questions. With its user-friendly application. You can create invoices from sales orders, and delivery orders or base them on time and material. Odoo invoicing module is scalable & also customizable.

By directly linking your bank accounts, you can easily track your payments, create professional invoices and manage your bills effortlessly.

Company Configuration in Odoo

In order to set up your company account and commence your invoicing process, go to your Odoo and click on settings.

odoo invoicing

On clicking on settings, it will redirect you to the basic settings page. Where on the top menu trigger Users & Companies > Companies. Here you can view all the companies which have been set up and you can configure a new company by clicking the CREATE button on the top.

odoo invoicing

It will open a form view where you can add your Company Name and update the required details under the General Information section. The details added reflect in customer invoice. Lastly, save the record by clicking the SAVE button on the top in Odoo invoicing section.

odoo invoicing

Odoo Document Template

After setting up your company details. Now you will require a template for your invoice document for that just click General Settings on the top which will redirect you to the Settings page. In which under Business Documents section you have Document Template, just click Change Document Template

odoo invoicing

On clicking the Change document Template button. The predefined template image will pop up from which you can choose and open the document template layout for your document and save it by clicking the Save button on the bottom.

odoo invoicing

Payment Method Setup

Odoo ERP has made the payment process and invoicing easy. To allow your customers to pay online all you have to do is just go to Configuration > Settings and Under Customer Payments enable Invoice Online Payment.

odoo invoicing

To configure an online payment method for your invoice. Just trigger Configuration > Payment Acquirers, it will display the list of acquirers available and you can configure any of them until now and activate it.

odoo invoicing

odoo invoicing

To activate it just trigger the specific payment acquirer which will display the detailed description of that acquirer. On the top, you can view the smart Publish tab, by triggering that you can publish it. Once you do that smart button will be updated to Published now by triggering that Published button. You can unpublish that payment acquirer in Odoo Invoicing.

odoo invoicing

In the screenshot above you can view the Credentials section under that you can set the password for the selected payment acquirer.

In the Messages section, you can update messages for the customer in each schema.

If some error occurred during the transaction you can add a message to be displayed in the Error Message textbox.

If the transaction has been canceled the message related to that can be displayed in the Cancel Message textbox.

Message after the successful transaction can be displayed in the Done Message textbox.

The status of the order before validation can be displayed in the Pending Message textbox.

You can even add the acknowledgment message for the customer in the Thanks Message textbox.

You can even include your bank details in the message so that if the customer wants to Wire Transfer the capital it will be convenient for them.

odoo invoicing

Payment Configuration

Then you have Configuration section. Where you can set up a basic configuration for the payment acquirer. Such as you can define the Payment Journal, and enable options as per your preference to Save Cards. You can enable Specific Countries and define those countries if the acquirer is limited to certain countries. Add Supported Payment Icons also select the Payment Flow i.e. if the payment should be redirected to the acquirer’s website or should be processed from Odoo.

odoo invoicing

Invoicing the Customer

To start invoicing your customer you can go to Customers > Invoices, here you can view the list of invoices which was early generated. To create a new invoice click on the CREATE button on the top of the odoo screen.

odoo invoicing

Once you trigger CREATE, it will open the form view where you can update your invoice details of the product.

odoo invoicing

Once that is done you can preview it by clicking the PREVIEW button on the top. It will open the layout of the customer portal for us to review before sending it to the customer. Where customers can either download or print the invoice by triggering the Download and also Print button. Below is the screen for the same.

odoo invoicing

Now, going back to the database, your invoice in the draft state of odoo invoicing, you can validate it by clicking the Validate button.

odoo invoicing

Once the Odoo invoice is validated, it will be transitioned from DRAFT to OPEN state allowing customers to go ahead with payment. Now we can again preview it by clicking the PREVIEW button.

odoo invoicing

Now once you preview it after validating you can view the Pay Now button as been updated providing the customer an option to pay online.

odoo invoicing

If the customer did not opt for online payment and did the cash payment you can register that payment from the database by triggering the REGISTER PAYMENT method.

odoo invoicing

odoo invoicing

Once the payment is validated your invoice will be set to the Paid stage. Odoo Invoicing is best module ever

odoo invoicing

Post payment you can view the info icon updated in the form view below Total amount, triggering that will provide you the details of the payment done by the customer.

odoo invoicing

After payment validation, if there is any issue with the transaction or a product. If you want to refund the amount to the customer, you can do that with a credit note. Just trigger the ADD CREDIT NOTE button.

odoo invoicing

It will open a wizard where you can enable the Credit Method as per your preference, add the refund Reason and click ADD CREDIT NOTE.

odoo invoicing

After adding Credit Note, you can validate, and lastly, once the amount is refunded to the customer you can register the payment.

odoo invoicing

odoo invoicing

In Odoo Invoicing transactions synchronizes every hour followed by accelerating reconciliation. Odoo’s smart reconciliation tool saves your productive time.

You can instantly generate Odoo invoices and also send them via email in just a few clicks. On successful payment, it instantly reflects on your screen.

You can print checks to pay the vendors in batches or can use the payment integration protocol. With interactive dynamic reporting features, from legal statements to execution summaries everything is efficient and well synchronized.

You can navigate all your company’s data with Odoo’s BI feature. Therefore makes Odoo Invoicing easily manageable to all the custom setups.

Odoo ERP is the best ERP in Industry

Odoo ERP is one of the best open source ERP solutions, it has grown tremendously over several years. It is easy to manage with such broad-level customization available within it. Odoo ERP is a Scalable and Robust enterprise application. You can customize every module/app of it as per your requirement and also define the criteria with very less effort. The idea of Odoo ERP is to automate the workflow of every business by giving them the platform with 10000+ apps with each app scalable and robust. Odoo ERP is 100% open source, Flexible and also fully integrated, Cost-effective powerful yet simple, and so much better faster.

At Bista Solutions our Job is to understand your business & provide the best solution. We are the best Odoo implementation partner in North America. We have 350+ Odoo implementations across several industries.

A simple step by step guide to Odoo Subscription App

Odoo-Subscription

Odoo Subscription App: Overview

Odoo Subscription app has made recurring billing also subscriber management easy. Not only can your team focus on selling great services, but the app’s features are also simple and the settings are customizable – which allows for automated management (i.e. clear contracts, automated invoices, etc.) – alleviating any stress you may normally experience without this implementation. 

The Odoo subscription is easy to use. Odoo subscription app has an easy & also quick sign-up process. The Portal is very user-friendly.

Beyond all its benefits, this app allows your business to save time on routine tasks and instead focus on growing revenue – which translates to a more efficient sales force. Furthermore, the Odoo Subscription app has excellent analysis tools in order to optimize your business (i.e. sales performance, built-in revenue analytics, future business projections, etc.). 

Let’s dive deeper into the Odoo Subscription app: what it is also how it works.

 Odoo Subscription

Odoo Subscription Template

Upon opening the Odoo Subscription app, the first thing you will notice is the pipeline of your subscriptions.

To access the Subscription template: go to the top menu, click on Configuration, and also select Subscription Template

In Odoo Subscription Template, you are going to define on which basis you are going to charge your customer. You can create a new Subscription Template by triggering the Create button on the top.

Odoo Subscription

On creating a new subscription template a new form view opens (as seen in the screenshot below). Here you will simply have to fill in the basic details asked of you. How you fill out the information will depend on your organization and its details.

Odoo Subscription

We are explaining the meaning behind each term used in Odoo subscription.

  • Invoice period: Here you can specify the duration for which your invoice should be generated.
  • Duration: This translates to the length of time. In this instance, it is categorized into two options – Forever and Fixed
    • Forever Option: This implies that there won’t be any end date for your subscription. 
    • Fixed Option: This implies that there is an end date for your subscription. On passing the subscription date, it automatically ends.
  • Payment Mode: Here you can define how you want your invoice to be issued. There are many options provided, such as; Manual, Draft Invoice, Invoice, Invoice & Try to Charge, as well as Invoice Only on Successful Payment.
  • Customer Portal: Under this you have the following options:
    • Closable by Customer – this gives your customers the right to close their subscription whenever they want.
    • Group of Subscription this allows you tag a specific group (which you can create) pertaining to this template.
    • Journal this can help you set-up journal entries for accounting purposes where all the entries of the template will be invoiced in the specified journal.
  • Deferred Revenue Type: This allows you to set the asset category for your subscription inside Odoo subscription app.

Once all the fields have been filled out, you can save the subscription template by clicking on the Save button on the top.

Now, let’s proceed. Go to the top menu and click on Subscription, and select Subscription Products from the drop-down menu (as seen in the screenshot below).

In the Subscription Product, you will be able to see all the products you are currently selling to your customer on display. You can create your own Subscription Product by triggering the Create button

Odoo Subscription

On creating a Subscription Product, you require to fill out all the basic details requested of you. Then click on the Subscription section under the Sales tab, where you will find Subscription Product – this has to be enabled so that whenever you confirm the sales order with the pertaining product, a subscription is automatically created.

An Odoo subscription Template is where you can select the template according to your organization’s details/preferences. In this instance, we have selected the template which we have created – as seen in the screenshot above.

Again – once you fill out all the details, you can save it by clicking on the Save button at the top.

Odoo Subscription

Now, click on Configuration at the top and select Subscription Stages. This is where you can configure the stages for your subscription so it becomes easy for you to determine the state of your subscription.

Odoo Subscription

Next, click on Configuration at the top and select Alert. Here you will be able to create alerts for your subscriptions. (in case there is churring of accounts or a modification in billing).

odoo subscription alerts

Next, click on Configuration at the top and select Close Reasons. In this section, you can keep track of the reason behind your subscription ending. And why you may be losing your customers.

Odoo Subscription

If you click on Configuration and select Revenue Types, you can configure your deferred revenue types. This is required if you are selling your subscription for an annual service or membership – and especially, if you want to follow GAAP compliance

Deferred Revenue refers to the revenue that has not yet been earned. 

Odoo Subscription

By clicking on Configuration and then selecting Activity Types, you can set-up the activities (i.e. Email, Call, Meeting, Reminders, etc.) which you may need in order to further communicate with your customers.

Odoo Subscription

Subscription through Sales Order

To create a subscription through a Sales order, you need to go to the Sales Management app and make a new quotation by clicking on the CREATE button. For more details about Odoo Sales Management, please refer to our step by step guide on Odoo Sales Management App

In the orderline, you can add your subscription products and save your Quotation.

Odoo Subscription

By triggering SEND BY EMAIL,  you can send that quotation to your customer via email.

Odoo Subscription

Once the customer has accepted the quotation, you can go ahead and trigger the CONFIRM button and covert the RFQ into the Sales Order.

Odoo Subscription

Once you Confirm the sales order, you can see the smart tab where Subscriptions has been updated in the form view. This is because the Sale Order contains Subscription products and it links the sales order with the subscription.

Odoo Subscription

On clicking the subscription smart tab, it will redirect to the details of your subscription. Since it is a yearly subscription you can see the Start Date and the Date of Next Invoice that has a duration of a year. Then you have the UPSELL and CLOSE option at the top.

Odoo Subscription

Upselling Your Odoo Subscription

If your customer demands an additional feature or product with the subscription, you can upsell your Subscription by clicking on the UPSELL button; which will open a wizard.

Odoo Subscription

In the wizard you can add the upselling products and click CREATE & VIEW QUOTATION which will create another sales order for the upselling product. You can then send it to the client for approval.

If you select ADD IN SUBSCRIPTION,  it will add the upselling product in your current subscription and directly generate an invoice for the customer.

Closing Your Subscription

Again going back to the subscription, you have the CLOSE option at the top.

Odoo Subscription

If you wish to close the subscription you can click on the CLOSE button which will open a wizard. Once it’s open, you can view all the ‘closing reasons’ which you have configured. You can even configure a new reason at the same time by clicking on the Create and also Edit option. Submit the reason by clicking on the SUBMIT button inside the Odoo Subscription template.

Renew

In your subscription, there is a To Renew field. Enabling this field will present you with an option to CREATE A RENEWAL QUOTATION. So when the subscription period is over. By clicking on that option, you can create a renewal quotation for your customer.

Odoo Subcription

Now you can generate an invoice for your subscription by clicking on the CREATE INVOICE button.

Odoo Subscription

Odoo Subscription

For more detailed information of Invoice flow in the Sales Order, refer to our guide on the Sales Management App.

Contacts

When you open your customer’s contact information in the Contact module, you will see that your customer’s contact is linked with your subscription.

Odoo Subscription

Reporting

You can analyze the subscription or business process efficiency with reporting.

Salesperson Dashboard

On the top menu click on Reporting and select the Salesperson Dashboard option from the drop-down menu. This is where you can view all the sales you have done at different times.

Odoo Subscription

Revenue KPI

If you click on Reporting and thus select Revenue KPI from the drop-down, you’ll see that this option has the revenue KPI dashboard. Here you can access all the revenue related to your Subscription.

Odoo Subscription

Subscription Reporting

By selecting Reporting and then clicking on Subscription from the drop-down, you can view the on-goings of your subscription. You can also group and filter by different parameters, and also use different Measures, and views.

Odoo Subscription

Retention Analysis

If you click on Reporting and select Retention from the drop you, you will gain access to all the subscriptions that were open in a specified time period.

Odoo Subscription

While there are several benefits to the Odoo Subscription App. There are also some instances when the default Odoo Subscription App or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions can customize the modules as per your business requirement.

Bista Solutions is an Odoo Gold Partner across North America and has been nominated for Odoo Best Partner in 2017 and 2021 – and has won the award in 2015, 2016 and 2018. Rest assured the team of experienced and skilled developers know what they are doing. And will be able to help you. If you need assistance or customization for your Odoo Apps you can schedule a demo with us using this Contact Form or by emailing us at sales@bistasolutions.com.

A simple step by step guide to Odoo Point of Sale App

Odoo Point of Sale

Odoo POS (Odooo Point Of Sale)

Odoo POS ( Odoo Point Of Sale ) is an all-in-one perfect solution when it comes to handling your Shops, Restaurants, Accounting, and Sales. It is a comprehensible, user-friendly interface & is used in iPods, tablets, or laptops. Let’s find out how to use the Odoo Point of Sale (POS) system.

Odoo Point of Sale

Overview of Inventory for POS

To commence with Odoo Point of Sale (POS) let’s first set up our Inventory. Make sure you have installed the Odoo Inventory module

Odoo Point of Sale

Once you click on inventory you will be redirected to the Inventory dashboard where you have Receipts (When you purchase, the incoming orders coming to your warehouse will be reflected),Internal Transfers (If you have multi warehouse at multiple locations), Delivery Order (You will see all the orders which have to be delivered.  POS delivery is fully automated) and we have PoS Orders (where all the Point of Sale order will be tracked) .

Odoo Point of SaleProduct Configuration for POS:

To Configure a product drill up to the top menu items in Inventory, and go to Master Data > Products which will redirect you to the products page where you can create your own product by triggering the Create button on the top.

Odoo Point Of Sale

Now you can fill in the details of the product as per your preferences and under the General Information tab you can fill in the basic details such as the sales price of the product, it’s making cost and much more.

Odoo Point of Sale

Then if you switch to the Sales tab you have various options under Point Of Sale section which is explained below.

Available in POS: You have to enable it for your product to appear in Point Of Sale.

Category: It is used in Point Of Sale to categorize your product.

To Weigh With Scale: Here you can integrate your POS with the scale it comes in handy if you are pricing your product with a unit of measures such as gram, kilogram etc.

Odoo Point of Sale

When you trigger the POS module you will be redirected to the POS Dashboard where you can view all the POS session going on in your Odoo system.

Odoo Point of Sale

You have the Orders menu under that you have Orders, Sessions and Customers. Under Orders, you can access all the POS orders which were placed.

Odoo Point of Sale

Under Sessions, you can track the active duration of your shop or restaurant.

Odoo Point of Sale

Under Customers, you have all your customers with their information.

Odoo Point of Sale

You have the Product menu under that you have Products, Product Variants and Loyalty Programs.

Under Products, you can access all the products which you have configured.

Odoo Point Of Sale

In Product Variants, you can access or add different variants of your products.

Odoo Point of Sale

In Loyalty programs, you can set different loyalty rules and rewards for your loyal customers.

Odoo Point of Sale

You can create your own loyalty program by triggering the  CREATE button as you can have multiple loyalty programs running at a time. You can grant points to the customer based on Points per currency, Points per order, Points per product, and Points Rounding (here you can round up the points to the nearest range)

Odoo Point of Sale

Set the rules for specific products or categories. The loyalty for that specific product or category will differ and the defined rules will deflect.

Odoo Point of Sale

Odoo Point of Sale

The loyalty points can be redeemed through the Rewards section. Here you can grant your customer discounts or gifts for loyalty points.

Odoo Point of Sale

Odoo Point of Sale

There is also an option of Pricelist which needs to be enabled from Settings. Pricelist is something which you can attach to every single contact and can define your own pricing scheme. For more detailed information on pricelist click here.

Odoo Point of Sale

Each POS session in the dashboard has its own configured settings. Just click on the icon in the corner and trigger Settings option which will redirect you to the settings page.

Odoo Point of Sale

In the IoT Box section, you can enable IoT box if you have hardware devices to connect such as Printer, Scanner and much more. By enabling Barcode Scanner you can set barcodes to scan products.

Odoo Point of Sale

In the Pricing section, you can enable Pricelist and set a shop or product specific Pricelist. By enabling the Loyalty Program, you can set the loyalty program which you have configured for your shop.

Odoo Point of Sale

Configure your payment method in the Payments section.

Odoo Point of Sale

Inside the Bills & Receipts section, you enable Header & Footer and customize your bill by adding custom messages. With Invoicing you can print an invoice for your customer.

Odoo Point of Sale

In the Inventory section, you have Stock Location where you can specify the location of stock used for the inventory.

Odoo Point of Sale

If your store has a franchise, it will have its own inventory. In such cases, multi-warehouse comes into the picture. You can duplicate your enabled options and just update the new inventory for your franchise. The stocks of your franchise shop will be deducted from your updated Stock Location.

Odoo Point of Sale

Odoo Point of Sale

You can see the session for your 2nd shop also in the POS dashboard.

Odoo Point of Sale

We are all set to start our POS session, you can do that by triggering New Session in POS. This will open your POS interface, where you will have different categories which you have specified for your products. You also have the Wifi button on the top. Even if you are offline your POS system won’t stop and when you are back online you will be able to sync all the information. Your internet connection won’t interrupt the POS session and also there won’t be any data loss.

Odoo Point of Sale

By triggering the Customer button, you can set your Customer. Let’s take an example of Azure Interior who wants to purchase Acoustic Bloc Screens.

Odoo Point of Sale

Odoo Point of Sale

20 points granted to him on the basis of the rule you defined in your loyalty program. If he wants to redeem the points, you can click on Rewards below to see if he is eligible for the rewards which you have defined earlier in your loyalty program.

Odoo Point of Sale

80 points rcieved and redeemed is a reward. See above image.

Once all the above steps are completed, you can go for Payment by triggering the Payment button. You have to add the Tendered amount the customer paid and validate the payment by triggering the Validate button.

Odoo Point of Sale

Once you Validate the payment,  it will generate a receipt and you can see your customized header and footer. You can even print the receipt if you have a printer configuration. Lastly, you can trigger the  Next Order option and continue with your POS processing.

Odoo Point of Sale

In the orders section, you can view the order we just processed.

Odoo Point of Sale

The above information is applicable if you want to use the Odoo Point of Sale system for a shop. If you own a restaurant and want a POS configuration for your restaurant, you can do that by configuring a new session by triggering the settings option which will redirect you to the setting page.  Here you have to enable Is a Bar/Restaurant option. You can enable many different features such as Table Management, Orderline Notes, Bill Printing, Bill Splitting, Tips and much more.

Odoo Point of Sale

When you trigger a New Session button, it will open the restaurant interface. The small edit icon on the top right corner by triggering that you can customize the interface i.e. colors, text, and much more as per your preference.

Odoo Point of Sale

Odoo Point of Sale

You have to just select the table and place your order. You can see smart buttons such as Notes, Transfer, Guests, Bill, Split and Order.

With Notes, you can add a note such as instructions for kitchen staff.

Odoo Point of Sale

You have the Transfer option if you want to transfer your order to some other table. See the below image.

Odoo Point of Sale

Guests option allows you to specify the number of people accompanying the guest.

Odoo Point of Sale

You can process the bill by triggering the Bill option

Odoo Point of Sale

By using the  Split option you can split your bill and select the item for which a specific individual has to pay.

Odoo Point of Sale

If your system is integrated with the printer then by triggering the Order button you can directly send your order to the kitchen printer.

Lastly, you can process the payment also the customer can even give a tip by triggering the Tip button. Once all the steps are completed, you can validate the payment by clicking the Validate button.

Odoo Point of Sale

This guide helps you to understand the default POS software offered by Odoo. Default Odoo POS is customizable & can be called as per requirement.

for your business, you can contact an experienced Odoo implementation partner like Bista Solutions who can customize the modules as per your business requirement. If you need any assistance or customization for your Odoo Apps you can schedule a demo with us  using this Contact Form or email us at sales@bistasolutions.com

New features expected in Odoo 13

odoo 13
  • by bista-admin
  • Jun 14, 2019
  • 0
  • Category:

Odoo 13 is one of the most anticipated version of Odoo which is expected to be officially unveiled at the Odoo Experience 2019 scheduled in October later this year. The upcoming version is under development and is expected to introduce several new features that will enhance the functionality of the application.

Last year, Odoo released version 12, Odoo v12 which had a slew of new features Some of the biggest changes in Version 12 came to the Accounting module. Other large changes came with a newly introduced Document Management module, an IoT (internet of things) module and multi-website management.

What are the major changes expected in Odoo 13? What modules are added and what modules are moved from enterprise to community and vice versa? Let’s find out from the expected features of Odoo 13 that are made public and some speculation from the Odoo Community.

Prima facie, few modules from the Odoo 12 Enterprise edition will now be available in the Odoo 13 Community version. These include modules such as Sale Coupon and Promotion Program, Website Form Builder. However, HR payroll is moved from Community edition to Enterprise.

Let’s look at the new features expected in Odoo 13 below:

Odoo 13 new Features:

New Apps

  • New App: Field Service Management

Odoo 13

  • A new module called  HR Skills is included for managing employee skills.

Odoo 13

MRP

  • Subcontracting in MRP
  • This functionality now allows you to directly enter order details of your vendor in the system.

Odoo 13

Work Orders

  • More stretchability with your components’ consumption., You can Define on your BoM if you want to consume more or fewer components than planned (works for Work Orders and Manufacturing Orders).
  • Display a timer on your work orders.

Odoo 13

POS

  • Login to POS UI as Employee, instead of User

Odoo 13

eCommerce

  • Display product videos in eCommerce

Odoo 13

Odoo 13

HR, Payroll & Employee

  • Payroll Planning

Odoo 13

  • HR: Automatically detect employees presence based on activity
  • Leaves: Set up an Out Of Office message on your leaves

Odoo 13

Invoicing

  • Invoicing a sales order is now smoother; better phrasing, option to deduct down payments only appears if needed.
  • Warning on the invoice.

Odoo 13

Product

  • Three new fields added i.e.Can be Expensed, Is a Landed Cost and Sell on eBay.

Odoo 13

Delivery & Shipping

  • Print return shipping labels with FedEx.
  • Generate and print return labels for all carriers as well as additional improvements regarding delivery orders on the portal.

Odoo 13

Signature

  • New signature widget (binary field). Add signatures anywhere with Odoo Studio. Request signed confirmations in any process: on purchase orders, delivery receipts, etc.

Odoo 13

Online Survey

  • Manage online certifications with Odoo Survey. Test deadline, multiple attempts, on-screen timer, passing score, send and print certificates.

Odoo 13

  • New answer type ‘date time’ in Odoo Survey.

Odoo 13

After sales services

  • Manage refunds, returns, coupons, and repairs directly from your helpdesk tickets. Integrate your support teams with sales, accounting, project, and warehouse departments.

View Improvements

  • Mass editing in the list view, group by enhancement like new button in the group.
  • New Search Panel is introduced in the Kanban View.

Odoo 13

Renames

  • Leave is renamed to Time Off.

Odoo 13

  • Delivery Method’ is renamed to ‘Shipping Method’.

Odoo 13

Features moved from Odoo Enterprise → Community

Website form builder

Odoo 13

Sales Coupon and Promotion module

Odoo 13

Feature moved from Community →Enterprise

HR Payroll

Odoo 13

HTML & Javascript:

  • Chartjs will be available in Odoo v13. This will open up a wide range of possibilities for building statistics and more advanced portals out of the box.
  • Odoo 13 will be running on jQuery 3.
  • HTML editor support now as Checklists.

These are just the initial list of new features expected in Odoo 13. We will come up with a detailed guide on the list of new features in Odoo 13 as soon as it is officially unveiled.

A simple step by step guide to Odoo Sales Management App

Odoo Sales ERP App

The Odoo Sales Management module is one of the star applications that Odoo provides. With Sales Management in Odoo, you can control your entire Sales department on a single screen. Firstly, you can customize it according to your project requirements. It also allows you to filter Sales Orders for different criteria due to being interlinked with your emails. Invoices can be sent directly from the system which helps you follow up easily. And maintain the traceability of your customer giving rest to the hectic paperwork.

Converting Opportunity into Quotation from CRM pipeline

You can directly send an RFQ(Request for Quotation) to the client from your pipeline itself. For that, you just have to open an opportunity from the CRM pipeline. Once you open it you will see many options in the top left corner such as New Quotation, Mark Won, and Mark Lost.

odoo sales management

Odoo Sales Flow

Creation of Quotation

Now when you trigger New Quotation it will take you to the customer quotation form where you can complete filling your quotation. It starts with the Customer field which will be pre-filled since it was attached to an opportunity.

Odoo Quotation Template

Then you have the Quotation template with which you can send a complete quotation in no time. To enable the Quotation template, you will have to go to Menu Items and under the Configuration tab go to Settings which will take you to the Setting page. Then drill down to Quotations & Orders in Sales section under that tick on the Quotation template and save it.

odoo sales management

odoo sales management

To create your quotation template go to the menu items and under the Configuration tab, trigger the Quotation Template. After triggering that, you will be redirected to the Quotation Template list view where you can create your template by triggering the Create button. A Quotation template form will be displayed, where you can define the number of days that the template is valid also then add items under the Lines section as per your requirement. In the Optional Products, you have an option to suggest related items to the customers by triggering Add a line. In the Confirmation section, you can select the various options like Online signature where you can sign the quotation online and also confirm the order automatically; Online Payment where the customer can make an online payment and confirm the order automatically; Confirmation Mail where you can select the medium as per your preference and the email template will be sent on confirmation. If you leave that section blank nothing will be send. Once you finish the above steps you can save it and your Quotation template is now created.

odoo sales management

odoo sales management

odoo sales management

odoo sales management

odoo sales managementComing back to your RFQ, you can select the specific Quotation template as per your preference which will automatically fill in the products in the Orderline that you have specified in that template. If you want to categorize your Orderline by section you can do that by triggering Add a Section option. If you want to add a note after every or specific product in Orderline you can do that by triggering Add a note.

odoo sales management

Odoo Terms & Conditions

You can also add your standard terms and conditions in your Sale Orders. To do that, you have to drill up to the Sales menu items and under the Configuration tab go to Settings which will take you to the Setting page. Then drill down to the Quotations & Orders section,  under that tick on the Default Terms & Conditions, and just below it you will see the text box where you can fill in the terms and conditions and save it. Now, whenever you create the RFQ, the terms and conditions which you added will reflect in your Orderline.

odoo sales management

odoo sales management

odoo sales management

Discount Feature in Odoo Sales

You can also enable the Discount feature in your Quotations. For that, go to the Menu items and under the Configuration tab,  go to Settings which will redirect you to the Settings page and drill down to the Pricing section, tick Discounts and Save it to allow manual discounts on your order lines.

odoo sales management

odoo sales management

odoo sales management

Also, you can add products manually in the Orderline as per your requirement by triggering Add a product option below the Orderline. Then you have to Configure a product option where you can configure the product on the fly, Validity field where you can define how long is that Quotation valid, Payment terms where due dates for the payment of invoices are defined and  Delivery Method where you can invoice the shipping based on its medium such as Post, DHL, etc.

odoo sales management

Pricing Schemes in Odoo Sales

Basic Pricing:

Odoo Sales Module provides various pricing schemes which you can apply to your Sale Orders, such as Basic pricing, and Pricelist. If you are working on a quotation and want to provide a specific price to a particular customer, you can on the fly change the unit price from Orderline in that quotation but it won’t change the original sale price of the product that you have defined during the product creation.

odoo sales management

odoo sales management

odoo sales management

Odoo Sales Module also accepts negative figures as the unit price. Because there is a possibility that you want to provide a discount on total of the products in Orderline. To do that, add a new item in the Orderline and assign a negative unit price. Since it is a negative value it will deduct from the total amount. For similar cases, Odoo Sales Management Module allows you to enter the negative figure.

odoo sales managemenrt

Pricelist:

You also have the option to use Odoo Pricelist in Odoo Sales. You can easily manage the product pricing according to the company’s needs.

Multiple Pricing:

One instance of a pricelist is Multiple Pricing. That is the least complex pricing feature and comes in handy mostly for Volume Pricing. That means you can sell the products in different quantities and depending upon the quantity, you get a different price. Which you can apply seasonally or to a single customer.

To enable this feature, you have to again go to configuration settings in Sales and under the pricing section tick on Multiple Sales price per product.

odoo sales management

odoo sales management

For better understanding. Let’s consider a business case where you have a hardware company. That sells a single desktop keyboard for $ 200. The pricing is such that if the client purchases more than 5 quantities they will get it for $150. If they purchase more than 10 quantities they will get it for $100.

Now to implement this pricelist you have to go to the Products setting and select the product which in our case is a keyboard. Once you open it, you can see under General Information, the sales price which is $200.

odoo sales management

Now if you switch to the Sales tab, you can see the whole Pricing section where you can do multiple pricelists for the product, you can even apply it seasonally by defining the start date and end date.

odoo sales management

The above pricing scheme indicates that on purchasing 5 Keyboards customer will get it at the original sales price. If they purchase more than 5 Keyboards they will get them at $150. If they are purchasing more than 10 Keyboards they will get them at the discountable price of $100.

Now when you create a new Sale Order in Odoo Sales, select the default pricelist. Odoo pricelist named public pricelist. Now, when you add the keyboard and It’s in the Orderline it will reflect the pricelist which was defined.

odoo sales management

You can also add the pricelist for your specific customer. Let’s consider if your customer is a retailer and you sell them the Keyboard at the retail price of $70. For configuring this type of pricelist, go back to product configuration. And open the product which in this case is the keyboard. Once you open it, you can see under General Information the sales price is still $200. To define a specific price for a specific customer like a retailer, you need to switch to the sales tab. Under the pricing section, select add an item, create a new pricelist for example Reseller Pricing and set the price to  $70, and Save it.

odoo sales management

Now you go to Contacts and select the contact of your Retailer. Let’s take the example of  Kit Distributor which is a retailer. Now once you open that contact, you will see the Sales & Purchases Tab. If you go there you will see the Sale Pricelist field which contains the default public pricelist, To apply the pricelist we created for a retailer in the above example, change it to the Reseller Pricelist and save it.

odoo sales management

Now when you create a new Sale Order in Odoo Sales Module, select the customer which is in our case Kit Distributor, and change its pricelist to the Reseller Pricelist. Now, when you add the product keyboard in the Orderline it will reflect the retail price($70) which was defined. So here we assigned a different unit price for the specific product to the specific customer. And that unit price is only applicable to that customer. For other customers, they will have to pay the original sales price.

odoo sales management

Prices Computed from Formulas:

Another way to set up your price list in the Odoo Sales Management module is by computing formulas. Unlike the previous pricelist, it can be applied based on the product, its category, & variants linked to it, etc. To enable this feature you have to go to configuration settings in sales and under the pricing section tick on Multiple Sales price per product and select Prices Computed from Formulas.

odoo sales management

odoo sales management

Now under the product category, select pricelist which will redirect you to the pages which shows all the pricelist that are configured.  When you can create a new pricelist, you will be redirected to the pricelist form view wherein under the Pricelist Items section you can add a pricelist by triggering add a line. This will open a wizard where you can specify how you want your price list to reflect, you can apply on Global i.e. all the Products, Product Category i.e.the product with a specific category, Product i.e some specific product, and Product Variant product based on some variant.

odoo sales management

odoo sales management

odoo sales management

Now under price computation, you can compute a price by Fixed Price, Percentage(how much percent discount you want to give to the user), and Formula (where you can define a formula that you want to implement that also allows you to round off your price.)

odoo sales management

On filling all the details in & saving, you can reflect it in your sales order on creating one. You just have to change the pricelist section in the Sale Order with the pricelist you just created. Then it will automatically show on the Orderline product price.

Sending Quotation by Email

Once you’re done filling the quotations with the proper details and pricelists you can send it to your customer by triggering send by email button. An automatic email will be prepared based on your template with content and pdf attachments. You can also add your content if required and can view the attached pdf. The email can be sent by clicking on the SEND button.

odoo sales management

odoo sales managementIf you want to preview the quotation before sending it to the customer you can do it by triggering the print action on the top of the quotation, which will provide you with a printable PDF version of your quotation.

odoo sales management

Modifying Quotation Layout:

If you want to change the layout of your quotation, you can do it from the Menu items. Under the Configuration tab,  go to SettingsGeneral Settings where you will find the Business Document section; where you have the option Change Document Template which will open many predefined layouts where you can choose according to your preference.

odoo sales management

odoo sales management

Once the customer has accepted the quotation you can go ahead and trigger the confirm button and convert the RFQ into the Sale Order.

odoo sales management

Delivery Validation:

Odoo Sales Management & inventory module is liked together. On confirming, the order in Odoo Sales, a smart tab of Delivery will upgrade in the form view. Now if you click on that Delivery tab, it will redirect you to Inventory. In inventory, all the details will populate based on your Sale Order. In the top right corner, every stage is defined. The stage in which your outgoing order is currently will be highlighted.

odoo sales management

odoo sales management

To Confirm your outgoing order all you have to do is click on the green Validate button on the top left of the screen. Once you validate and apply it, your outgoing order will be upgraded to the Done stage.

odoo sales management

Invoice Validation:

Once the order is delivered, you can return to the Sale order and create the invoice by triggering create invoice button. There are multiple options available to create invoices such as invoiceable lines, invoiceable lines(deduct down payments), Down payment (percentage), and Down payment (fixed amount). Select the invoice option you prefer and trigger the create and view invoices button which will take you to the invoice page.  The invoice page has different stages such as DRAFT, OPEN, and PAID.

odoo sales management

odoo sales management

odoo sales management

By default, the  Invoice would be in the draft stage. To move it to the Open stage you will have to Validate the invoice by clicking on the Validate button. To move it to the Paid stage, you will have to first trigger the register payment button which will open the register payment wizard where all the details will be pre-populated and all you need to do is define the payment method  Ultimately click on the validate button which will move the invoice from the Open stage to the Paid stage which means your order has been delivered and the payment is received.

odoo sales management

odoo sales management

odoo sales management

odoo sales management

Tracking the History:

All the interactions done for this quotation can be track in chatter. Messages sent to or received from the customer are trackable below the quotation. All the communication history is preserve and available when the quotation is convert to the sales order.

odoo sales managementManually creating the Sale Order:

You can manually create an RFQ in the Odoo Sales Management module. If you do not want to create the same from the Odoo CRM pipeline. You can trigger the Odoo Sales App wherein you will redirect to the list view of the Quotation page. Here you have the option to create a button on the top left corner. If you trigger that it will again take you to the customer quotation form. Now fill in the details and carry on with the process as discussed earlier.

odoo sales managementYou can easily add a new customer and new product in the Odoo Sales Management module. Just click on the Customer drop-down menu. click on Create and edit option which will open a new wizard. You can record customer information such as the website, address, contact number, and much more.

odoo sales management

You can manually add the products in the Orderline by triggering add a new product under Order Line., To configure the product on the fly click on Configure a product in the dropdown list of the Product field.

odoo sales management

With the Odoo Sales Management module, closing opportunities has become effortless & easy. It permits you to select predefined quotations for product line offers. You will find the information about the product in the quotation itself. Which helps you adapt the offer to fit the client’s needs.

If you find an upselling opportunity with the Odoo Sales module you can reorganize the offer by adding more products. When the offer is ready, the customer can sign the deal online. You can have access to or scrutinize your past interaction and transaction with your clients at any moment.

With the Odoo Sales report, you can have insights into your sales activity, revenue by salesperson, and revenue by product category. You can categorize your product by month or week. On completing report & finalizing format. You can add it to your dashboards in just a few clicks.

Integrate Odoo sales Management module with the major shipping services like DHL, FedEx, Ups, and much more

The Odoo Sales module increases sales efficiency with an interactive dashboard, amazing quotations, and even more.

Odoo Sales flow provides a smooth interface. You can also add references and quotes that can help in closing opportunities easily.

There are several instances when the default Odoo Sales Management app or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions can customize the modules as per your business requirement.

If you need any assistance or customization for your Odoo Apps you can schedule a demo with us  using this Contact Form or by emailing us at sales@bistasolutions.com

Step by step guide to Odoo CRM

  • by bista-admin
  • May 15, 2019
  • 0
  • Category:

Odoo CRM

Odoo CRM is more than a tool that helps with customer relationship management. Beyond organizing your sales activities, Odoo CRM can help organize your sales activities. This includes tracking leads, closing opportunities, and gaining accurate forecasts. You can also keep opportunities organized with the pipeline, and manage your day-to-day activities with meetings and next activities.

Organize The Pipeline

→ Get Organized by Planning Activities

When you plan activities you minimize the risk of uncertainties, as you provide clear directions for the course of your next action. In addition to that, you do not leave space for wasteful activities and reduce the chance of overlapping actions between team members.

Scheduled Activities

Access and manage your activities wherever you are in Odoo by the Activities menu.

Odoo CRM pipeline

Plan Activities

Activities can be planned and managed from the chatter by clicking on Schedule activity, or through Kanban views.

Odoo CRM

Set Your Activity Types 

A number of activity types are available by default in Odoo (call, email, meeting, etc.). However, you can set new ones by going to Settings ‣ Activity types.

Odoo CRM activities

Recommend Next Activities

Odoo helps you to plan a flow of activities by allowing you to set Recommended Next Activities.

Odoo CRM

Odoo CRM

→ Manage Lost Opportunities

While working with your opportunities, you might lose some of them. You will want to keep track of the reasons you lost them and also which ways Odoo can help you recover them in the future.

Mark A Lead As Lost

When in your pipeline, select any opportunity you want and you will see a Mark Lost button.

You can then select an existing Lost Reason or create a new one right there.

Odoo CRM

Manage & Create Lost Reasons

You will find your Lost Reasons under Configuration ‣ Lost Reasons.

You can select & rename any of them as well as create a new one from there.

Retrieve Lost Opportunities

To retrieve lost opportunities and do actions on them (send an email, make a feedback call, etc.), select the Lost filter in the search bar.

Odoo CRM Retrievel ProcessYou will then see all your lost opportunities.

If you want to refine them further, you can add a filter on the Lost Reason.

For Example, Too Expensive.

Odoo CRM

Restore Lost Opportunities

From the Kanban view with the filter(s) in place, you can select any opportunity you wish and work on it as usual. You can also restore it by clicking on Archived.

Odoo CRM

You can also restore items in batch from the Kanban view when they belong to the same stage. Select Restore Records in the column options. You can also archive the same way.

Odoo CRM

To select specific opportunities, you should switch to the list view.

Odoo CRM

Then you can select as many or all opportunities and select the actions you want to take.

Odoo CRM

→ Multiple Sales Teams

Odoo lets you manage several sales teams, departments, or channels, each with its own unique sales processes, using Sales Teams.

Create a New Sales Team

To create a new Sales Team, go to CRM ‣ Sales ‣ Teams then click Create.

On the creation page, set an Email Alias to automatically generate a lead/opportunity for this Sales Team every time a message is sent to that unique email address. You can also choose whether to accept emails from Everyone, Authenticated Partners, or Followers Only.

Set a Domain to assign leads/opportunities to this Sales Team based on specific filters, such as country, language, or campaign. Set an Invoicing Target if this team has specific monthly revenue goals.

Odoo crm

Add Members to a Sales Team

To add team members, click Add under the Assignment tab when editing the Sales Team’s configuration page. Select a salesperson from the dropdown menu or create a new salesperson. Set a maximum number of leads that can be assigned to this salesperson in a 30-day period to ensure that they do not overwork.

odoo crm

One person can be added as a team member or Team Leader to multiple Sales Teams, allowing them to access all of the pipelines that they need.

Sales Team Dashboard

To view the Sales Team dashboard, go to CRM ‣ Sales ‣ Teams. Any teams you are a part of will appear as dashboard tiles.

Each tile gives an overview of the Sales Team’s open opportunities, quotations, sales orders, and expected revenue, as well as a bar graph of new opportunities per week and an invoicing progress bar.

Odoo crm i

Click on the three dots in the corner of a tile to open a navigational menu that lets you quickly view documents or reports, create new quotations or opportunities, pick a color for this team, or access its configuration page.

Odoo crm

Click on the Pipeline button to go directly to that team’s CRM pipeline.

Acquire Leads

→ Convert Leads into Opportunities

The system can generate leads instead of opportunities, in order to add a qualification step before converting a Lead into an Opportunity and assigning it to the right salespeople.

You can activate this mode from the CRM Settings. It applies to all your sales channels by default. But you can make it specific for specific channels from their configuration form.

Configuration

For this feature to work, go to CRM ‣ Configuration ‣ Settings and activate the Leads feature.

Odoo crm

You will now have a new submenu Leads under Leads where they will aggregate.

Odoo CRM

Convert A Lead Into An Opportunity

When you click on a Lead you will have the option to convert it to an opportunity and decide if it should still be assigned to the same channel/person and if you need to create a new customer.

Odoo CRM

If you already have an opportunity with that customer Odoo will automatically offer you to merge with that opportunity. In the same manner, Odoo will automatically offer you to link to an existing customer if that customer already exists.

Merge Opportunities

Odoo will also automatically propose to merge opportunities if they have the same email address. When merging opportunities, Odoo merges the information into the opportunity which was created first, giving priority to the information present on the first opportunity.

No information is lost: data from the other opportunity is logged in the chatter and the information fields for easy access.

Odoo CRM

Would you find a duplicate yourself, …you can also merge opportunities or leads even if the system doesn’t propose it.

Here’s how from the list view. Select the opportunities or leads, you want to merge and the action button will appear. Then, you can select merge.

Odoo CRM

→ Generate Leads / Opportunities

Two key ways to generate new leads or opportunities for your business are through email aliases and website contact forms. Odoo automatically creates leads in your CRM whenever someone sends a message to a Sales Team email alias or fills out a contact form on your website.

Configure Email Aliases

Each Sales Team can use its own unique email alias to generate leads/opportunities. Any email sent to a Sales Team’s email alias will automatically create a lead (if leads are activated in your CRM settings) or an opportunity in the pipeline for that particular team. Configure custom email aliases on the configuration page for each Sales Team by navigating to CRM Configuration Sales Teams.

Odoo crm

Use Contact Forms on Your Website

By default, your website’s Contact Us page displays Odoo’s ready-to-use Contact Form. Whenever someone submits this form, a lead or an opportunity is generated in your database.

Odoo crm

The Contact Form can be activated or deactivated at any time by going to Website Go to WebsiteCustomize Contact Form.

Odoo crm

When the Form is deactivated, the Contact Us page simply displays a button to email your company directly. Any email sent this way will generate a lead/opportunity.

Odoo crm

Choose which Sales Team or salesperson is automatically assigned to the leads/opportunities created from the Contact Form by going to Website Configuration Settings Communication.

Odoo crm

Customize Contact Forms

Contact Forms can be customized for the specific information your team needs, using the free Form Builder module. The Form Builder module is installed automatically when a Form element is added to a web page via the Website Builder. It can also be installed manually from the Apps page.

Odoo crm

Edit Contact Form Fields

In Edit mode on your website, click on any field to start editing it. The following information can be edited for each field on the Contact Form:

  • Type: Choose a custom field option or an existing field. Examples include phone, file upload, language, etc.
  • Input Type: Determine the type of entry customers should input. Available options are text, email, telephone, and URL.
  • Input Placeholder: Type in an example to guide users on how to input information where formatting is important, such as a phone number or email address.
  • Label Name: Type in the display name to show users what information is needed from them.
  • Label Position: Choose the way the label is aligned with the rest of the form. The label can be hidden, above the field, to the far left of the field, or right adjusted and closer to the field.
  • Required: Toggle this option for information that you absolutely need to be entered.
  • Hidden: Toggle this option to hide the field without deleting it.
  • Shown on Mobile: Toggle this option to show the field to users on mobile devices.

Odoo crm

By default, when a Form is submitted, it sends you an email with the customer’s inputted information. To have it automatically generate a lead/opportunity instead, edit the Form and select Create an Opportunity as the Action.

→ Send Quotations

When you qualify a lead into an opportunity you will most likely need to send them a quotation. You can directly do this in the CRM App with Odoo.

Odoo crm

Create A New Quotation

By clicking on any opportunity or lead, you will see a New Quotation button, it will bring you to a new menu where you can manage your quote.

Odoo crm

You will find all your quotes for that specific opportunity under the Quotations menu on that page.

Odoo crm

Mark Them Won/Lost

Now you will need to mark your opportunity as won or lost to move the process along.

If you mark them as won, they will move to your Won column in your Kanban view. If you however mark them as Lost they will be archived.

→ Lead Mining

In any business, getting quality leads is essential to keep the business growing. Lead mining allows you to generate leads from scratch directly from your database. Target your leads based on a set of criteria such as the country, the size of the company, the industry your leads are coming from to make them relevant to your business.

Configuration

For this feature to work, go to CRM Configuration Settings and activate the Lead Mining feature.

Odoo CRM

Start Generating Leads

You will now have a new button Generate Leads available in your pipeline. You are also able to create lead mining requests from the Configuration Lead Mining Requests and through Leads Leads where you have the Generate Leads button.

From there, click on the Generate Leads button, a window where you will be able to pick your criteria will pop up.

When choosing to target Companies and their contacts you can choose the contacts you are getting based on Role or Seniority. When getting contact information make sure to be aware of the latest EU regulation, get more information about General Data Protection Regulation on Odoo GDPR.

You can decide to filter the leads you are getting depending on the size (number of employees) of the companies. You can pick the countries your leads are coming from. It is possible to pick multiple countries. You can pick the industries your leads are coming from. It is possible to pick multiple industries.

You can choose the salesperson and the Salesteam the lead will be assigned to. You can also add tags to track your generated leads.

Pricing

This is an In-App Purchase feature, each generated lead will cost you one credit. If you choose to get contact information each contact will also cost you one additional credit. Here is the pricing for this feature, To buy credits you can either go to CRM Configuration Settings Buy Credits; or go to Settings Contacts Odoo IAPView my Services.

Odoo CRM

 

Odoo CRM

Assign and Track Leads

→ Track Your Prospects Visit

Tracking your website pages will give you much more information about the interests of your website visitors.

Every tracked page they visit will be recorded on your lead/opportunity if they use the contact form on your website.

Configuration

To use this feature, install the free module Lead Scoring under your Apps page (only available in Odoo Enterprise).

Odoo CRM SEO Optimization

There you will see a Track Page checkbox to track this page.

Odoo CRM SEO Better Score

See Visited Pages in Your Leads/Opportunities

Now each time a lead is created from the contact form it will keep track of the pages visited by that visitor. You have two ways to see those pages, on the top right corner of your lead/opportunity you can see a Page Views button but also further down you will see them in the chatter.

Both will update if the viewer(s) comes back to your website and visits more pages.

Odoo crm

Odoo CRM

The feature will not repeat multiple viewings of the same pages in the chatter.

Your customers will no longer be able to keep any secrets from you!

→ Assign Leads Based on Scoring

Lead Scoring lets you rank and prioritize leads based on selected criteria. A higher score indicates that a lead is more likely to bring value to your company.

For example, if customers from Canada tend to be more likely to purchase your products, you can assign them a higher score than customers from other countries.

Configuration

To use scoring, go to Apps, remove the Apps filter, search for Lead Scoring and then install the module.

Odoo CRM Lead scoring

Create Scoring Rules

To manage scoring rules, go to CRM Leads Scoring Rules.

Customize your rules to fit the needs of your business, and add as many criteria as you want.

Every hour, Odoo automatically assigns scores to new leads according to your configured rules.

Odoo CRM

Assign Leads

Odoo can also assign leads to specific teams based on configured rules. To configure assignment rules, go to the individual Sales Team’s configuration page via CRM ‣ Leads Team Assignment or CRMConfiguration Sales Teams, and apply a specific Domain to each team. The Domain can include lead scores.

Odoo CRM

Assign leads to specific salespeople using further refined Domains at CRM Leads Leads Assignment.

Odoo CRM

Odoo automatically assigns new leads to teams/salespeople once per day.

Evaluate and Use the Unassigned Leads

Not all leads will fall into your set Domains and get assigned automatically by Odoo.

To view your unassigned leads, go to CRM Leads ‣ Leads and select the Unassigned filter.

Odoo CRM

Analyze Performance

→ Check Your Win/Loss Ratio

To see how well you are doing with your pipeline, take a look at the Win/Loss ratio.

To access this report, go to your Pipeline view under the Reporting tab.

From there you can filter which opportunities you wish to see, yours, the ones from your sales channel, your whole company, etc. You can then click on the filter and check Won/Lost.

Odoo CRM

You can also change the Measures to Total Revenue.

Odoo CRM

You also have the ability to switch to a pie chart view.

Odoo CRM

→ How to Use Google Spreadsheet in Addition to My Data?

Create custom dashboards in Google Spreadsheet that retrieves data directly from Odoo using spreadsheet formula. You can use it to create sales commission plans, budgets, project forecasts, etc. Formulas are written in Python but programming skills are not required.

Configuration

From the General Settings, activate Google Drive and Google Spreadsheet. The options Authorization Code and Get Authorization Code are now available.

Odoo CRM Google Maps

Now, link your Google account with Odoo by following these steps:

  • Get Authorization Code
  • Select your Google account
  • Enter your password
  • Copy the code
  • Paste it into the Authorization Code field

Create a New Spreadsheet

From the CRM app, for example, go to Favorites and click on Add to Google Spreadsheet.

Odoo CRM

A new spreadsheet will be automatically created in your Google Drive.

Link a Spreadsheet with Odoo

From this new file, configure your database.

Go to Odoo Server Settings Database NameUsername Password.

Odoo CRM

Applications

You have two different formulas available when using Google Spreadsheet in Odoo: retrieve data and retrieve grouped sums.

Retrieve Data

The theoretical formula is = oe_browse (table; columns; filters; order: limit). Used it if you want to display the information without grouping it (e.g.: each sales order in the database).

Find some of the arguments in the table below.

Odoo CRM

Retrieve Grouped Data

The theoretical formula is = oe_read_group (table; columns;group_by; filters; order by: limit). Use it when you want to display a sum of data (e.g.: total invoiced).

Find some arguments in the table below.

Odoo CRM

Other Uses

Mix Odoo data with spreadsheet data, add traditional formulas and create Dynamic Tabled and Graphs.

Optimize Your Day-to-Day Work

→ Enrich Your Contract Base with Partner Auto-Complete

Partner Autocomplete helps you to enrich your contacts database with corporate data. Select one of the companies suggested in the dropdown, and quickly get all the information you need.

Configuration

Go to Settings Contacts and activate the Partner Autocomplete feature.

Odoo CRM

Enrich Your Contacts with Corporate Data

From any module, once you start to create a new contact by typing its name of it, the system will suggest a potential match. If you select it, the contact will be populated with corporate data.

For example, after typing Odoo, you will get the following information:

Enrich Your Contacts with Corporate Data

From any module, once you start to create a new contact by typing its name of it, the system will suggest a potential match. If you select it, the contact will be populated with corporate data.

For example, after typing Odoo, you will get the following information:

Odoo CRM

Odoo CRM

Pricing

Partner Autocomplete is an In-App Purchase (IAP) service, which requires prepaid credits to be used. Each request will consume one credit.

To buy credits, go to Settings Contacts Partner Autocomplete or Odoo IAPView My Services and select a package.

→ How to Motivate and Reward My SalesPeople?

Challenging your employees to reach specific targets with goals and rewards is an excellent way to reinforce good habits and improve your salespeople’s productivity. The Gamification module gives you simple and creative ways to motivate and evaluate your employees with real-time recognition and badges inspired by game mechanics.

Configuration

Install the Gamification module, or the CRM gamification one, which adds some useful data (goals and challenges) that can be used on CRM/Sale.

Odoo CRM

Create a Challenge

Now, create your first challenge by going to Settings Gamification ToolsChallenges.

Odoo CRM

A challenge is a mission that you send to your sales team. It can include one or several goals, set for a specific period of time. Configure your challenge as follows:

  1. Assign the salespeople to be challenged;
  2. Assign a responsible;
  3. Set up the periodicity along with the start and the end date;
  4. Select your goals;
  5. Set up your rewards (badges).

In the example below, 2 employees are being challenged with a Monthly Sales Target. The challenge is based on 2 goals: the total amount invoiced and the number of new leads generated. At the end of the month, the winner will be granted a badge.

Odoo CRM

Set Up Goals

The users can be evaluated using goals and numerical objectives to reach.

Goals are assigned through challenges that evaluate (see image above) and compare members of a team throughout time.

You can create a new goal on the fly from a Challenge by clicking on Add new item, under Goals. Select the business object according to your company’s needs. Examples: number of new leads, time to qualify a lead, the total amount invoiced in a specific week, month, or any other time frame based on your management preferences, etc.

Odoo CRM

Set Up Rewards

For non-numerical achievements, Badges can be granted to users. From a simple thank you to exceptional achievement, a badge is an easy way to express gratitude to a user for their good work. To create and grant badges to your employees based on their performance, go to Settings Gamification Tools Badges.

Odoo CRM

 

The Odoo CRM module is fully integrated with other Odoo Apps like Sales, Mass Mailing, and much more. The features of the Odoo CRM APP are very vast.

There are several instances when the default Odoo CRM app or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions can customize the modules as per your business requirement.

If you are looking for Odoo implementation or customization contact us or email us at sales@bistasolutions.com